Executive Assistant

Learntastic

3d • Remote

About The Position

LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere.
As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow.
We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.

Requirements

• Fluent in spoken and written English
• 3–6+ years experience as an Executive Assistant or similar role
• Strong experience in:
• Calendar management
• Travel coordination
• Project tracking
• Excellent organizational and multitasking skills
• High attention to detail and responsiveness
• Comfortable working in a fast-paced, dynamic environment

Nice To Haves

• Experience supporting founders or senior executives
• Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
• Experience working in remote or global teams
• Highly proactive and ownership-driven
• Strong problem-solving mindset
• Ability to think ahead and stay two steps ahead of leadership
• Someone who can execute and drive outcomes, not just manage tasks

Responsibilities

• Calendar & Scheduling Management
• Manage complex calendars across multiple time zones
• Prioritize meetings based on business impact
• Coordinate internal and external stakeholders
• Travel & Logistics
• End-to-end travel planning (domestic & international)
• Manage itineraries, bookings, visas, and last-minute changes
• Ensure seamless travel experience for leadership
• Communication Management
• Draft, review, and manage emails and correspondence
• Follow up with internal teams and external partners
• Act as a gatekeeper and point of contact
• Project & Execution Support
• Track key initiatives and ensure deadlines are met
• Drive follow-ups and accountability across teams
• Support execution of strategic projects
• Strategic Support
• Assist leadership in prioritization and decision-making
• Prepare summaries, notes, and action plans
• Anticipate needs and proactively solve problems

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed