Executive Assistant

Wellington Management • New York, NY

13d • $60,000 - $110,000 • Hybrid

About The Position

The Executive Assistant will provide administrative and operational support for a group of Investment Platform professionals. The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, persistence, mature judgment, diplomacy, and discretion. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment while representing senior firm leadership with multiple internal and external constituencies.

Requirements

• Minimum of 3 years’ experience within an administrative role in asset management
• Demonstrate advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and a willingness to learn new technologies to enhance efficiency
• Experience logging meetings with CorpAxe a plus
• Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion
• Strong service orientation and proactive problem-solving skills
• Excellent organizational, multi-tasking, and prioritization abilities
• Fastidious detail orientation and overall work quality
• Ability to work under deadlines and to accommodate last-minutes changes
• Positive, can-do attitude; flexibility; sense of humor

Responsibilities

• Manage the overall daily support needs of the team, including: Manage complex and proactive calendar scheduling across multiple time zones for a global team.
• Coordinate logistics for internal and external meetings, offsites, and events
• Preparation and submission of expense reports, ensuring they are completed accurately and submitted in a timely manner.
• Arrange domestic and international travel, including itineraries and accommodations.
• Conduct research and generate various reports using internal and external information systems.
• Provide cross-coverage and backup support to other Assistants and related leadership groups.
• Assist with ad hoc projects as needed, supporting both the immediate team and broader firm leadership.

Benefits

• retirement plan
• health and wellbeing
• dental
• vision
• pharmacy coverage
• health savings account
• flexible spending accounts
• commuter program
• employee assistance program
• life and disability insurance
• adoption assistance
• back-up childcare
• tuition/CFA reimbursement
• paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed