Executive Assistant

EL Productions Ltd. • Mississauga, ON

17d • CA$62,000 - CA$70,000 • Hybrid

About The Position

The Executive Assistant is responsible for creating the capacity that enables the President & CEO to lead with focus, intention, and impact. By bringing structure, organization, and momentum to both professional and select executive personal priorities, this role ensures commitments are honoured, priorities move forward, and leadership time is invested where it matters most. Working closely with the President & CEO and leaders across the organization, this role anticipates needs before they arise, removes barriers, strengthens relationships, and creates the conditions for exceptional leadership and organizational success. As the trusted partner to the President & CEO, you'll also help create a welcoming, organized, and high-performing workplace that reflects ELP's culture and values.

Requirements

• Exceptional organizational skills with the ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong judgment, discretion, and professionalism when working with confidential information and executive priorities.
• Outstanding written and verbal communication skills with the ability to represent the President & CEO with confidence and care.
• Highly proactive with the ability to anticipate needs, remove barriers, and keep work moving forward.
• Strong relationship builder who creates trust across employees, clients, and partners.
• Systems thinker who enjoys creating structure, improving processes, and finding better ways of working.
• Adaptable, resourceful, and calm under pressure in a fast-paced environment.
• 5+ years supporting a CEO, President, or senior executive in a fast-paced environment.
• Proven experience managing complex calendars, executive priorities, travel, and confidential information.
• Experience coordinating projects, executive communications, and cross-functional initiatives.
• Experience supporting both executive and select personal priorities with professionalism and sound judgment.

Nice To Haves

• Experience in professional services, agency, events, or client-focused environments is an asset.
• Experience supporting founders, entrepreneurs, or executive leaders is an asset.
• Post-secondary education in Business Administration, Office Administration, Communications, or a related discipline is an asset.

Responsibilities

• Manage the President & CEO's calendar, priorities, travel, meetings, and executive logistics with thoughtful planning and exceptional organization.
• Prepare executive briefing materials, coordinate communications, and ensure the President & CEO is well prepared for key meetings, presentations, and decisions.
• Track priorities, action items, and strategic initiatives, following up across the organization to ensure commitments are delivered.
• Build trusted relationships across the company while supporting executive communications, recognition, and key relationship touchpoints.
• Coordinate select executive personal priorities that support overall effectiveness, exercising professionalism, discretion, and sound judgment.
• Develop systems, trackers, and processes that improve organization, simplify work, and create capacity for leadership.
• Support the day-to-day operation of the office, helping create a welcoming, organized, and productive workplace for employees and guests.
• Independently execute delegated initiatives, solve problems proactively, and anticipate needs before they become challenges.

Benefits

• Generative AI is used to help confirm that applicants meet minimum requirements through screening questions; all qualified resumes are reviewed by a Human Resources professional.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree