Executive Assistant

Advanced Energy Industries, Inc•Denver, CO

9d•$90,000 - $130,000•Onsite

About The Position

The Executive Assistant, based at our global headquarters in Denver, Colorado, serves as a proactive partner to members of Advanced Energy’s executive leadership team, as well as their organizations. This role provides primary executive support to the Chief Executive Officer, Chief People Officer, and General Counsel. This role is responsible for handling highly confidential, critical information, including collecting and preparing materials for executive staff discussions and meetings, and preparing presentation materials for executive meetings and the board of directors. In addition to traditional executive support responsibilities, the Executive Assistant serves as a coordinator and facilitator of key business initiatives, helping drive execution, accountability, and organizational effectiveness. The successful candidate exercises sound judgment, anticipates needs, manages competing priorities, and serves as a trusted resource to executives and their teams.

Requirements

Strong written communication skills (grammar, syntax)
Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio)
High degree of professionalism in interactions and attire
Project management capabilities
High level of interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
Strong attention to detail and high-quality work product
Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
Proactive nature and continuous improvement mindset
5+ years of experience supporting multiple executives concurrently or similar responsibilities

Nice To Haves

Previous experience supporting the Chief Executive Officer

Responsibilities

Proactively manage calendars, priorities, and scheduling for multiple executives.
Coordinate executive travel, expense reporting, and related administrative activities.
Plan, coordinate, and support meetings and events, including logistics, agendas, materials, minutes, and follow-up action items.
Coordinate preparation for executive staff meetings, leadership reviews, Board of Directors meetings, and other key forums.
Support execution of organizational initiatives, leadership events, special projects, and executive-sponsored programs.
Manage confidential and sensitive information with the highest level of discretion, professionalism, and judgment.
Serve as a liaison among executives, employees, candidates, external partners, and other stakeholders.
Create, edit, and maintain presentations, communications, reports, SharePoint sites, and other business materials.
Manage and track special projects, ensuring milestones, deliverables, and deadlines are communicated and achieved.
Anticipate executive needs, recommend process improvements, and help enhance organizational effectiveness and efficiency.
Provide backup support to other Executive Assistants and attend Board of Directors meetings, including occasional travel.
Perform other duties and special projects as assigned.

Benefits

Market-based base pay
Annual pay-for-performance incentive plan
Discounted Employee Stock Purchase Plan
Medical - multiple medical plans are available to choose from
Short and long-term disability and life insurance
Health savings and flexible spending accounts
Generous time off policy starting with 3 weeks of paid vacation, 7 days of paid sick time, and 12 paid holidays
8 hours of paid volunteer time off
8 weeks of paid parental leave for both parents
Company matched 401(k)
Tuition reimbursement
Expanded mental health coverage and employee assistance programs
Critical illness, accident and hospital indemnity, pet insurance, identify theft, and legal assistance