Executive Assistant

Delek US • Brentwood, TN

13d

About The Position

Provides administrative support to executive employees in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.

Requirements

• High School Diploma or GED
• Eight (8) or more years Experience in administrative support
• Attention to Detail
• Relationship Management
• Organizational Savvy
• Organizational skills
• Time Management
• Written and Verbal Communication
• Confidentiality
• Must be reporting into a C-Suite position

Nice To Haves

• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.

Responsibilities

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating communications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, and other activities
• Works closely with Company Executives to keep them informed of upcoming commitments and responsibilities and following up appropriately
• Successfully completes critical aspects of all deliverables with a hands-on approach, including drafting letters, maintaining files and records related to all Board activity and follow-up
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Handles invoicing management for team/department/executive, etc. utilizing company's processes and systems
• Plans, executes, and facilitates events for the site/department/team/manager, etc.

Benefits

• Up to a 10% match on 401K on your hire start, with a vesting timeline of only one year
• Medical benefits that start on day one with a 30% premium rebate annually
• Access to the Calm app for FREE
• Additional annual incentives through performance management program
• Pay for performance culture

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED