Executive Assistant

Hudson Pacific Properties•Los Angeles, CA

1d•$43 - $57

About The Position

Hudson Pacific Properties seeks a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to the EVP overseeing Investor Relations, Corporate and Property Marketing, and Internal and External Communications. This role serves as a key partner to the executive and broader department, helping to manage priorities, facilitate investor engagement activities, and support marketing and communications programs. The ideal candidate exercises exceptional judgment, discretion, and professionalism, managing multiple priorities and deadlines while anticipating needs and driving projects to completion.

Requirements

Bachelor's degree preferred.
Minimum of 5-7 years of experience supporting senior executives, preferably within a public company, real estate, financial services, investor relations, marketing, communications, or related environment.
Experience supporting executive-level meetings, events, investor-facing activities, or corporate communications initiatives preferred.
Experience maintaining CRM platforms, investor/contact databases, meeting logs, outreach records, or similar relationship-management systems is a plus.
Exceptional organizational, project management, and time-management skills.
Strong attention to detail with the ability to manage multiple projects and competing priorities simultaneously.
Excellent verbal and written communication skills, including proofreading and editing capabilities.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong interpersonal skills with the ability to interact effectively with executives, investors, analysts, vendors, and employees at all levels.
Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
Self-starter who is proactive, resourceful, and capable of working independently with minimal supervision.
Professional presence and commitment to providing exceptional service and support.
Ability to attend meetings and events both onsite and offsite as required.

Nice To Haves

Bachelor's degree preferred.
Experience supporting executive-level meetings, events, investor-facing activities, or corporate communications initiatives preferred.
Experience maintaining CRM platforms, investor/contact databases, meeting logs, outreach records, or similar relationship-management systems is a plus.

Responsibilities

Manage a complex executive calendar, coordinating meetings and priorities with senior leadership, investors, analysts, Board-related contacts, external partners, and internal stakeholders.
Coordinate domestic and international travel arrangements, including flights, hotels, transportation, conference registrations, itineraries, agendas, and supporting materials.
Screen and prioritize communications, schedule meetings and conference calls, and ensure timely follow-up on key action items.
Assist with preparation, formatting, distribution of presentations, reports, correspondence, meeting materials, and other business documents.
Process expense reports, maintain department files and records, and continuously improve administrative processes and workflows.
Exercise discretion and maintain confidentiality when handling sensitive business, financial, and personnel information.
Coordinate executive hospitality and meeting support, including arranging meals, coffee service, and catering.
Support the quarterly earnings process, including earnings call logistics, scheduling, preparation and distribution of materials, analyst outreach coordination, and meeting management.
Manage and maintain the investor CRM database, including investor and analyst contacts, meeting logs, correspondence, engagement activity, market intelligence, and track related follow-up items and deadlines.
Coordinate investor meetings, property tours, non-deal roadshows, analyst interactions, conference participation, and other investor engagement activities.
Support a polished and high-touch visitor experience for investor-facing meetings and events, including room reservations, catering, coffee service, visitor coordination, technology setup, materials preparation, agendas, and day-of support.
Assist with preparation and organization of earnings materials, investor presentations, conference materials, and other investor-facing communications.
Support ongoing management of the Investor Relations website, including coordinating content updates, maintaining investor-facing materials, monitoring for accuracy, and ensuring the site remains current.
Provide administrative and project support to the Marketing and Communications teams across corporate marketing, property marketing, public relations, internal communications, and branding initiatives.
Assist with coordination of photo shoots, video productions, property marketing activities, sales and leasing events, promotional campaigns, and other marketing initiatives.
Support internal communications activities, including employee town halls, leadership meetings, company events, and engagement programs.
Coordinate logistics and support for large-scale departmental and company events, including presentations, hospitality, vendor management, and event execution.
Coordinate recurring departmental meetings, offsites, team-building activities, and department events.
Manage vendor onboarding and payment processes, including invoice review, coding, documentation, and coordination with Accounting.
Assist with annual budgeting, expense tracking, vendor contract administration, forecasting, and reconciliation activities.
Track projects, deadlines, and deliverables across the Investor Relations, Marketing, and Communications functions to ensure timely completion.
Respond to requests for information and support from internal departments, employees, vendors, investors, analysts, and external stakeholders.
Provide backup support for other Executive Assistants as needed.
Perform special projects and other duties as assigned.