Executive Assistant
About The Position
Join an award-winning company! Since 1967, Toll Brothers has been building luxury homes and communities in the best locations in the U.S. Today, we’re a Fortune 500 company operating in over 60 markets. We’re the country’s premier luxury builder with the widest range of product offerings and price points in the industry, serving first-time, move-up, active-adult, and second-home buyers. From the homes we build to the talent we recruit, we know that to be the best, we have to work with the best. Toll Brothers is a place where diverse perspectives and experiences are welcomed and where employees of all backgrounds are treated with fairness, dignity and respect. We believe every employee should feel safe to be their true and authentic self at work. Our employees are our family, and we strive to uphold the values that our founders instilled in us, creating an exceptional place to work that is inclusive to all. Toll Brothers, America's Leading Luxury Home Builder, seeks an Executive Assistant for our office in Irvine, California. This position will be onsite 5 days per week. The Executive Administrative Assistant will provide administrative support to senior management, manage scheduling, answer a multi-line phone, update reports/spread sheets and complete various other administrative tasks. This is an excellent opportunity to join one of the nation's most respected Fortune 500 companies!
Requirements
- Demonstrated experience supporting senior leaders in a high-level executive assistant role.
- Strong written communication skills with the ability to draft and respond to correspondence clearly and professionally.
- Excellent organization, time management, and prioritization skills.
- Ability to manage multiple requests while staying calm, accurate, and responsive.
- High level of discretion and comfort handling sensitive information.
- Strong working knowledge of Microsoft Word, Excel, and email/calendar systems.
- Professional judgment and the ability to represent leadership well in both written and verbal communication.
- A minimum of 5 years executive administrative experience (must have supported senior-level managers).
Nice To Haves
- Customer Service or Hospitality experience is a plus.
- Experience supporting executives is plus
Responsibilities
- Manage complex calendars, scheduling, and meeting coordination.
- Arrange travel, including itineraries and related logistics.
- Serve as a point of contact for incoming requests, prioritizing and directing communications appropriately.
- Draft, edit, and respond to correspondence with attention to tone, clarity, and professionalism.
- Handle confidential information with strict discretion and professionalism.
- Prepare, update, and maintain reports and spreadsheets.
- Support basic budgeting and invoicing tasks, tracking, and administrative follow-up.
- Assist with additional administrative projects and other duties as assigned.
- Responsible for office manager duties such as organize division events, division supply management, and oversee office Receptionist/Administrative Assistant
Benefits
- comprehensive medical/dental
- 401(k) with a company match
- discounted stock purchase
- discounts on mortgages, homes, appliances, and much more
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
