Executive Assistant

Wilson Sonsini • New York, NY

1d • Hybrid

About The Position

Wilson Sonsini, a premier legal advisor to technology, life sciences, and other growth enterprises globally, is seeking a highly skilled Executive Assistant for an immediate opening in its New York office. This hybrid position requires 3 days per week in the office and provides critical administrative support to multiple attorneys, including partners, in the Corporate department. The ideal candidate is proactive, detail-oriented, and capable of anticipating needs, taking ownership, and ensuring comprehensive support with minimal supervision. The firm represents companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. Wilson Sonsini fosters an entrepreneurial spirit, a team-oriented approach, and offers professional and personal development opportunities, promoting work/life balance. The firm is committed to creating a diverse and inclusive workforce globally, consistently ranking high in diversity snapshots and achieving Mansfield Plus Certification and a top score on the Human Rights Campaign Foundation’s Corporate Equality Index. They are also dedicated to enhancing communities through legal services, financial support, and volunteer services, providing over 95,000 pro bono hours and contributing nearly $2 million to organizations in 2023.

Requirements

• 5+ years of executive assistant experience, preferably in a law firm or professional services environment
• Bachelor’s degree or equivalent experience preferred
• Demonstrated experience supporting multiple senior-level professionals with complex and demanding practices
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment
• Strong technical proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Excellent written and verbal communication skills, with impeccable grammar, spelling, and attention to detail
• Proven ability to exercise judgment, solve problems independently, and manage sensitive information with discretion
• A proactive, invested mindset with a strong sense of ownership and responsibility for attorneys’ success
• Flexibility to work occasional overtime to meet business needs

Nice To Haves

• Familiarity with legal technology tools
• Proficiency in Salesforce

Responsibilities

• Provide high-level administrative support to multiple attorneys, including partners
• Act as a trusted point of contact for clients, colleagues, and internal teams
• Proactively manage calendars, sequence days for impact, build buffers/travel holds, and prepare daily/weekly briefs with priorities and key deadlines
• Monitor and organize email inboxes, draft, proof and send correspondence, ensure deadlines and commitments are met
• Triage requests, flag priorities, follow up, and provide reminders as needed
• Draft, edit, and proofread letters, contracts, and complex legal documents; run redlines; ensure all outgoing work product is polished, accurate, and in line with firm standards
• Manage new matter intake, engagement letters, and client onboarding requirements, coordinating closely with internal departments
• Organize and maintain client and practice files (physical and digital) in accordance with firm policies, ensuring accurate record-keeping
• Arrange and coordinate complex travel, conference calls, and meetings; manage expense reimbursements
• Oversee scheduling of conference rooms and catering needs for client meetings and internal events
• Assist with attorneys’ timekeeping, prebills, and billing processes, ensuring compliance with client and firm requirements
• Assist with preparation of client-facing materials, including pitches, proposals, and RFP responses
• Update attorney contacts in Outlook and maintain CRM lists (e.g. Salesforce)
• Handle special projects and research requests with discretion and initiative
• Provide back-up coverage for fellow Executive Assistants as needed and contribute to a strong, collaborative support team culture

Benefits

• We offer a highly competitive salary and benefits package. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. Benefits information can be found here.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 501-1,000 employees