Executive Assistant | Compliance & Privacy

UF Health • Gainesville, FL

3d • Onsite

About The Position

Support executive leadership through high-level coordination, organization, and communication in a fast-paced compliance and privacy environment. Provides advanced administrative and professional support to the Vice President of Privacy and Compliance. Requires a high level of organizational expertise, discretion, and in-depth knowledge of UF Health operations, executive offices, and reporting departments. Exercises independent judgment in communicating with UF Health executives, Health Science Center leadership, physicians, and staff. Plans, initiates, and executes complex administrative activities while applying problem-solving skills to manage competing priorities. Maintains strong working relationships with administrators, physicians, and hospital leaders, managing confidential and sensitive information across multiple internal and external stakeholders, including government agencies and community partners. Works with minimal supervision, independently managing responsibilities from initiation through completion while providing regular updates to the VP on project status, priorities, and outcomes.

Requirements

• Ten (10) years of progressively responsible, advanced secretarial and administrative experience, including independent project and task management.
• Advanced document and contract preparation skills.
• Independent use of personal computer applications, including word processing, databases, and spreadsheets.
• Excellent written and verbal communication skills.
• Demonstrated database management skills supported by technical training and/or additional relevant experience.
• Ability to type a minimum of 55 CWPM.

Nice To Haves

• In-depth knowledge of UF Health operations, executive offices, and reporting departments.
• Experience managing confidential and sensitive information across multiple internal and external stakeholders, including government agencies and community partners.

Responsibilities

• High-level coordination, organization, and communication in a compliance and privacy environment.
• Advanced administrative and professional support to the Vice President of Privacy and Compliance.
• Independent judgment in communicating with UF Health executives, Health Science Center leadership, physicians, and staff.
• Planning, initiating, and executing complex administrative activities.
• Managing competing priorities using problem-solving skills.
• Maintaining strong working relationships with administrators, physicians, and hospital leaders.
• Managing confidential and sensitive information across multiple internal and external stakeholders.
• Independently managing responsibilities from initiation through completion.
• Providing regular updates to the VP on project status, priorities, and outcomes.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree