Executive Assistant

Pax8

6d•$54,803 - $78,290•Remote

About The Position

Bring your Executive Assistant expertise to Pax8 and help empower senior leaders to operate at their best while driving operational excellence across the business. A role that drives impact As an Executive Assistant at Pax8, you will serve as a trusted partner to senior leadership — ensuring seamless day-to-day operations while enabling executives to stay focused on strategic priorities. This role goes beyond traditional administrative support. You’ll be a proactive, highly organized operator who thrives in a fast-paced environment, balancing multiple priorities while delivering with precision and discretion. A culture that sets us apart At Pax8, collaboration, trust, and curiosity are core to how we work. You’ll partner with leaders and colleagues who value transparency, creative problem-solving, and continuous learning — creating an environment where you can grow your influence and make a meaningful impact.

Requirements

Significant experience (5+ years) supporting senior-level leaders in a fast-paced environment
Exceptional organizational and time management skills with a strong attention to detail
Strong communication and interpersonal skills with the ability to engage across all levels
High level of discretion and professionalism when handling confidential information
Proficiency in modern office tools and administrative systems
A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative
Bachelor’s degree in a related field or equivalent work experience
Hold valid right to work in United States

Responsibilities

Owning executive calendars — Managing complex schedules, coordinating meetings, and ensuring leaders stay focused on the highest priorities
Coordinating travel logistics — Booking flights, hotels, and transportation while ensuring seamless end-to-end itineraries
Managing inbox communications — Prioritizing messages, drafting responses, and enabling clear, timely communication
Preparing leaders for success — Developing agendas, gathering materials, and coordinating meeting logistics and technology
Supporting and participating in meetings — Capturing key takeaways, tracking action items, and ensuring follow-through
Driving operational efficiency — Managing expense tracking and reimbursements while supporting ongoing business activities
Planning and executing events — Coordinating logistics and ensuring successful internal and external events
Creating polished communications — Drafting and editing presentations, reports, and executive-level materials