Executive Assistant

Ode with Anthropic • San Francisco, CA

4d • Hybrid

About The Position

Ode with Anthropic is defining frontier AI and bringing it into practice. They are a team of experienced builders focused on getting complex AI systems into production. As Anthropic’s services venture, they tackle challenging AI problems for companies, working closely with their Applied AI and Product teams to turn frontier technology into real-world impact. The role of the Executive Assistant is to be the operational backbone supporting the CEO and CTO directly. This involves developing a deep understanding of their priorities and working styles, acting as a calendar owner with a point of view on how their time should be spent, building systems and workflows to keep executives organized and aligned, serving as a communications operator to coordinate and ensure the right things get attention, and proactively spotting gaps to keep things moving. This role is for someone who treats upward management as a craft and gains energy from making great leaders more effective.

Requirements

• Executive support experience in a high-growth environment, supporting senior leaders through fast-moving, high-stakes periods.
• Upward management as a craft: Ability to keep busy leaders organized, informed, and accountable; anticipate needs, flag unseen items, and make leaders more effective.
• Strong written communication skills, with the ability to write clearly and naturally in someone else’s voice when needed.
• A bias for systems and leverage: Always looking for ways to make operations run more smoothly through better systems, processes, and tooling.
• Sharp prioritization instincts: Ability to anticipate conflicts, make tradeoffs independently, and surface what needs attention; hold a lot of context at once and keep the rhythm going without creating overhead.
• Excitement about AI tools: Enthusiasm for how AI can create leverage in one's own workflow.
• Presence, composure, and discretion: Ability to be calm under pressure, thoughtful in engagement, and consistent in how one shows up, earning trust quickly.

Nice To Haves

• Typically 5–8 years of experience, but impact and prior roles are valued more than years on a resume.

Responsibilities

• Own the calendar with a point of view: Manage complex, high-volume scheduling for our CEO and CTO, developing a point of view on their priorities to make smart calls.
• Keep them ahead of what’s coming: Track open commitments, surface blockers, and ensure executives are informed, prepared, and ready for what’s next.
• Build systems that create leverage: Design and maintain intake processes, communication rhythms, and workflows to keep the executive team organized and aligned.
• Be the communications layer: Draft, triage, and coordinate communications on behalf of the CEO and CTO, synthesizing inbound information into clear recommended actions.
• Make the logistics invisible: Plan and execute complex travel, meetings, team gatherings, and offsites with a high bar for experience and detail.
• Be a calm, trusted presence: Act as a steady, positive, and trusted point of contact across internal teams, external clients and partners, and stakeholders.

Benefits

• Competitive Compensation Package: Attractive salary aligned with your experience and skills.
• 401k with Matching: Company-matched retirement plan.
• Unlimited PTO: Time to relax and rejuvenate.
• Exceptional Medical, Dental, and Vision Coverage: Comprehensive health benefits.
• Health FSA: Manage out-of-pocket health expenses.
• Commuter Benefits: Make travel to work easier and more affordable.
• Life Insurance: Peace of mind for you and your loved ones.
• Team Events and Activities: Regular events to build camaraderie and a strong team spirit.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed