Executive Assistant, AWS Proactive Security , AWS Proactive Security
About The Position
Amazon Web Services (AWS) Security is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support the VP and Proactive Security Team. This high-impact role requires superior attention to detail, strong organizational skills, the ability to manage multiple competing priorities simultaneously, and a demonstrated capacity to deliver results under tight timelines. The successful candidate will demonstrate a high degree of integrity and discretion in handling confidential information, and will engage with senior leaders—both internally and externally—with professionalism and sound judgment. This individual must be capable of completing complex tasks and projects independently with minimal direction, responding with appropriate urgency when circumstances require rapid turnaround, and exercising decisive action in the absence of complete information. The role requires the ability to operate effectively within a collaborative team environment while maintaining awareness of organizational objectives, standards, and strategic priorities.
Requirements
- Experience with Microsoft Office products and applications
Nice To Haves
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- 5+ years of senior level leadership support experience
Responsibilities
- Manage complex, multi-timezone calendars and scheduling with diplomacy, discretion, and precision.
- Coordinate and execute domestic and international travel arrangements, including detailed trip agendas and local logistics.
- Plan and facilitate team activities including leadership meetings, on-site/off-site events, all-staff meetings, and organizational forums.
- Own the team's space planning efforts in partnership with business stakeholders; manage seat assignments and ensure efficient workspace allocation across teams and locations.
- Prepare executive briefing materials, including coordination of reading documents and background information to ensure leadership readiness for all engagements.
- Track key deliverables, drive completion, and ensure timely follow-up on action items.
- Process expense reports, purchase orders, and corporate card reconciliations; contribute to budget planning and financial tracking as required.
- Serve as a liaison between leadership and team members across multiple geographic regions, ensuring clear and consistent communication.
- Organize, prioritize, and appropriately handle time-sensitive and confidential information, ensuring all required actions are addressed promptly.
- Respond to and escalate security events in a timely and appropriate manner.
- Manage core administrative functions including new-hire onboarding, organizational charts, supply procurement, and operational logistics.
- Partner with fellow Executive Assistants across AWS Security and the broader Amazon organization to share best practices and provide mutual support.
- Foster a positive team culture and contribute to an engaging work environment.
Benefits
- health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
- 401(k) matching
- paid time off
- parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
