Executive Assistant

Bruegge and Co•Champaign, IL

11d•Onsite

About The Position

Bruegge and Co is hiring a highly experienced, energetic Executive Assistant to provide high-level CEO support in a fast-paced, on-site role in Champaign County. This position is ideal for a polished communicator and project management super ninja who thrives in executive support, enjoys being the trusted right hand, and takes pride in keeping calendars, communication, travel, meetings, projects, and priorities running smoothly behind the scenes. Bruegge and Co is a fifth-generation family business with six retail locations and a distribution center across Central Illinois. For 154 years, we have protected our legacy, built lasting relationships, and looked ahead with courage. Our purpose is to Live with Passion, Build for the Future, and Be Extraordinary.

Requirements

5+ years of experience in executive support, C-Suite or owner support, senior administrative support, office management, project coordination, or a similar high-level support role.
Exceptional written and verbal communication skills, including email drafting, executive correspondence, meeting summaries, and professional follow-up.
Comfortable supporting a fast-moving leader with calm, discretion, and follow-through.
Super ninja at project management—able to organize moving pieces, manage timelines, follow up without being asked, and keep multiple priorities from slipping.
Understands how to prioritize, filter noise, and present clear, actionable information.
Unshakable discretion with confidential and sensitive information.
Flexible for extensive travel, non-standard hours, and rapid response needs.
Strong technology skills with Microsoft 365, Outlook calendar management, Excel, Word, PowerPoint, Teams, Zoom, and related business tools.

Nice To Haves

Energetic, eager to learn, coachable, and genuinely fulfilled by supporting others rather than being the lead decision-maker.

Responsibilities

Manage complex calendar scheduling, executive communications, travel coordination, meeting preparation, project tracking, follow-up action items, reports, presentations, and confidential information.
Provide full-time, on-site support in Champaign with regular travel across Central Illinois.
Prepare executive correspondence, reports, presentations, agendas, meeting materials, and follow-up documentation using Microsoft Office, Outlook, Excel, Word, PowerPoint, Teams, and other tools.
Own executive calendar management, scheduling, meeting coordination, travel arrangements, itineraries, and follow-through so priorities stay on track.
Drive project management follow-through by tracking tasks, deadlines, owners, updates, and next steps until items are completed.
Handle sensitive and confidential information with discretion and professionalism.
Communicate clearly with leaders, departments, vendors, and store teams while building strong working relationships.
Serve as a professional liaison and gatekeeper, filtering information, prioritizing requests, and helping the CEO stay focused on high-impact work.