Executive Assistant
About The Position
The Executive Assistant is a trusted partner to the Executive Team, providing strategic administrative and operational support that enables leaders to focus on key priorities and organizational growth. This role requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is highly organized, proactive, and resourceful, with strong communication, critical-thinking, and relationship-building skills. As an extension of the Executive Team, they drive alignment, foster collaboration, and ensure the seamless execution of priorities and initiatives. Committed to excellence and continuous improvement, the Executive Assistant brings a service-oriented mindset, adaptability, and a collaborative approach to problem-solving, helping advance Apogee’s strategic objectives while supporting a culture of growth, innovation, and impact.
Requirements
- 3 or more years of experience in A/E contracting, design, and construction.
- BQE Core, Microsoft Office Suite, AI software
- Available to travel up to 10-15% of the time
- U.S. citizenship is required
Nice To Haves
- Bachelor’s Degree in business, project management, or related subject area is preferred
Responsibilities
- Manage and maintain the Executive’s calendar, coordinating internal and external meetings.
- Identify and implement opportunities to automate and streamline executive and company-wide workflows using AI and agentic AI tools.
- Organize logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.
- Maintain Executive correspondence, opening, sorting, filing, and distributing mail and email appropriately.
- Prepare reports, presentations, and documentation as requested.
- Process and track expense reports and liaise with accounting on behalf of the Executives.
- Handle confidential materials and information with professionalism and discretion.
- Assist in planning and executing internal events, trainings, and celebrations.
- Support special initiatives and projects as assigned, with a focus on improving efficiency and communication.
- Assist the Executives in the completion of reports, correspondence, documentation, and expense reports.
- Track and provide statistical data as needed by the Executive.
Benefits
- Generous salary
- Up to five weeks of vacation (depending on experience)
- Medical, dental, and vision insurance with company assistance
- Free Short and long-term disability insurance, Life Insurance
- HSA & FSA Options
- Employee Assistance Program
- Company-matched 401(k)
- 8 paid holidays with 1 Birthday floating holiday to use at your discretion
- Professional license bonuses
- Continued educational reimbursement with manager pre-approval
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What This Job Offers
Job Type
Full-time
Career Level
Executive
