Executive Assistant

Emerging Travel Group

6d • Remote

About The Position

Emerging Travel Group is a global travel-tech company whose brands have operated in more than 220 source markets since 2010. It develops online booking platforms for individual travelers, travel agents, and companies organizing business trips, helping hoteliers showcase accommodations and reach a broader audience. Its mission is to create, distribute, and operate convenient travel products that make travel more available, rewarding, and simple.

The Executive Assistant is the operational backbone of the CCO in a fast-growing commercial organization of more than 500 people across global regions. The CCO oversees six direct reports across international markets. This senior role owns systems and drives cross-functional execution, with fast-paced work, senior stakeholders, and high expectations. It is a full-time remote position open to candidates residing in Europe and CIS.

Requirements

• At least 3 years of experience in a senior Executive Assistant, operations, or BizOps role in a fast-paced environment.
• Strong organizational and analytical skills, including comfort with data, dashboards, and reporting.
• Proven experience working with senior stakeholders and cross-functional teams.
• Excellent Microsoft Office and Google Workspace skills, and experience with task management tools such as Asana, Notion, or similar.
• Comfort using AI tools in daily work for research, drafting, summarizing, and data preparation; proactively explores tools and approaches to improve workflows.
• Ability to work autonomously and make operational decisions without constant oversight.
• Advanced English and Russian.

Nice To Haves

• Experience in tech or travel-tech.
• Background in project management or operations coordination.
• Experience building automated workflows using Make, Zapier, n8n, or similar.

Responsibilities

• Manage the CCO’s calendar and prioritize strategic topics.
• Screen requests, coordinate communications, and structure meeting agendas.
• Prepare executive materials, including decision briefs, board presentations, and leadership reviews.
• Plan and manage travel end-to-end, including the yearly travel calendar, complex multi-destination itineraries, and real-time changes.
• Take meeting notes, document decisions, and follow through on action items from leadership meetings.
• Communicate and conduct outreach on behalf of the CCO, maintaining alignment and trust with senior leaders at C-level and MD level across regions, and representing the CCO professionally via LinkedIn, email, and other channels.
• Plan and run team offsites end-to-end, including concept, agenda, venue, accommodation, dining, transfers, rooming lists, and vendor coordination.
• Drive delivery of key commitments across the CCO’s direct reports and senior leadership.
• Coordinate cross-functional projects end-to-end, including timelines, stakeholder alignment, and delivery.
• Maintain dashboards, task trackers, and status reports for leadership visibility.
• Structure and improve internal workflows and planning processes, and support cross-team coordination and information flow.

Benefits

• Flexible schedules and the opportunity to work remotely.
• Ambitious and supportive team that values collaboration and growth.
• Internal adaptation and training programs, including soft-skills and leadership development.
• Partial compensation for external training and conferences.
• Corporate English school with group and individual lessons and speaking clubs with colleagues worldwide.
• Corporate prices on hotels and travel services.
• MyTime Day Off: an extra non-working day without loss of compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed