Executive Assistant

West Fraser•Greenville, SC

8d•Onsite

About The Position

West Fraser is seeking an organized, dependable and service-oriented Executive Assistant to support its Greenville, South Carolina office. The role provides a broad range of administrative and office support to help ensure efficient day-to-day operations and assist employees and leaders. The successful candidate will be highly organized, approachable, comfortable managing multiple priorities, proactive, and committed to creating an organized, professional and welcoming office environment. The Executive Assistant supports leaders and employees, prepares and organizes business documents and records, coordinates information and correspondence, and handles confidential information with discretion. The role also serves as a contact for employees, visitors, vendors and external parties; helps coordinate office supplies and facilities matters; supports meetings, events, training and onboarding; responds to routine employee questions or routes them to the appropriate internal resource; and identifies opportunities to improve administrative processes. West Fraser describes itself as a growing diversified wood products company with more than 60 facilities in Canada, the United States and Europe. The company emphasizes promotion from within, continuous development, a safe work environment and future growth opportunities.

Requirements

5 to 7 years of experience in an administrative, office coordination or similar role.
Associate or bachelor's degree in business, finance/accounting, communication, legal studies or a related field.
Strong organizational and time-management skills, including the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Professionalism and discretion when handling confidential information.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
Ability to work independently, take initiative and follow tasks through to completion.
Strong interpersonal and customer-service skills.
Collaborative, flexible approach and willingness to assist where needed.
Ability to adapt to changing priorities in a busy office environment.

Nice To Haves

Highly organized and dependable.
Proactive and resourceful.
Friendly, professional and approachable.
Comfortable interacting with employees at all levels of the organization.
Able to exercise good judgment and discretion.
Detail-oriented and accurate.
Able to work independently without significant day-to-day direction.
Willing to take ownership of the office's administrative needs.
Focused on providing excellent internal and external service.

Responsibilities

Provide general administrative support to leaders and employees in the Greenville office.
Prepare, format and proofread correspondence, reports, presentations, spreadsheets and other business documents.
Assist with copying, scanning, filing, document distribution and records organization.
Coordinate correspondence and information between departments and locations.
Maintain organized electronic and physical files and records.
Assist with special projects and other administrative requirements as needed.
Handle confidential and sensitive information with appropriate discretion.
Serve as a key point of contact for employees, visitors, vendors and other external parties.
Welcome visitors and connect them with the appropriate employee.
Help maintain an organized, professional and welcoming office environment.
Coordinate office supplies and routine office requirements.
Assist with facilities-related coordination and follow-up as required.
Identify opportunities to improve office processes, organization and administrative efficiency.
Coordinate meeting rooms, catering, materials and other meeting logistics.
Assist with preparing and distributing meeting materials.
Provide administrative and logistical support for leadership meetings, employee events, training sessions and other office activities.
Assist with office-related onboarding tasks, including orientation materials, workspace readiness and introductions to office practices.
Respond to routine employee questions and direct employees to HR, IT, Payroll or another appropriate internal resource when necessary.
Assist with employee communications, office notices and distribution of information.
Provide administrative support for employee activities and office events.
Build positive working relationships across departments and locations.