Executive Assistant- (Part Time)
About The Position
The Executive Assistant provides advanced and varied clerical and administrative support to the Chief Executive Officer; prepares correspondence and reports; maintains contact reports; manages schedules and calendars; plans and coordinates meetings; schedules complex travel arrangements; answers telephones and maintains electronic and hard copy files. The Executive Assistant maintains close contact with Club stakeholders to receive/provide information and discuss/resolve issues. The Executive Assistant handles confidential information with utmost discretion and performs special projects for the CEO as assigned. Essential Functions: Performs advanced secretarial duties; researches, complies, and prepares reports and correspondence. Proofreads all materials for accuracy prior to supervisory review and signature. Assists with CEO’s extremely active calendar, scheduling meetings and making logistical and travel arrangements necessary for internal and external meetings. Coordinates logistics and materials for Board meetings. Prepares meeting agendas and minutes, as requested. Anticipates in advance what the CEO needs and plans accordingly Protects the CEO’s time allowing maximization of CEO’s effectiveness. Knows the CEO’s priorities and assists the CEO in focusing on the high-leverage activities Organizes, prioritizes, and coordinates multiple work activities with the ability to meet deadlines. Collaborate with Marketing and Communications team on materials for executive management Answers telephones, providing general information, referring callers to other staff or taking messages as necessary. Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information. Monitor office supply inventory and order supplies as necessary. Handles requests and queries appropriately and proactively. Ability to professionally represent the CEO and BGCNIC while maintaining relationships with all key stakeholders. Provides support for the CEO outside of the traditional office setting. Performs special projects as assigned. Other duties as assigned.
Requirements
- Bachelor’s degree
- Must be comfortable in office environment with strong computer skills
- Excellent written and verbal communication skills
- Good organization and attention to detail
- Strong customer relations skills
- Able to maintain strict confidentiality
- Must be self-motivated, competitive, creative, personable, and detail-oriented with excellent written and verbal skills
- Strong emphasis on solution-based thinking, positivity, and ability to execute
- Team player who is ethical, transparent in communication, and treats colleagues, Club members, and their families with the highest level of respect
- Exercises strong judgment and maintains a high level of confidentiality when dealing with confidential and sensitive matters
- Must be able to pass any and all required background screens and drug screens at any time
Responsibilities
- Performs advanced secretarial duties
- Researches, complies, and prepares reports and correspondence
- Proofreads all materials for accuracy prior to supervisory review and signature
- Assists with CEO’s extremely active calendar, scheduling meetings and making logistical and travel arrangements necessary for internal and external meetings
- Coordinates logistics and materials for Board meetings
- Prepares meeting agendas and minutes, as requested
- Anticipates in advance what the CEO needs and plans accordingly
- Protects the CEO’s time allowing maximization of CEO’s effectiveness
- Knows the CEO’s priorities and assists the CEO in focusing on the high-leverage activities
- Organizes, prioritizes, and coordinates multiple work activities with the ability to meet deadlines
- Collaborate with Marketing and Communications team on materials for executive management
- Answers telephones, providing general information, referring callers to other staff or taking messages as necessary
- Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information
- Monitor office supply inventory and order supplies as necessary
- Handles requests and queries appropriately and proactively
- Ability to professionally represent the CEO and BGCNIC while maintaining relationships with all key stakeholders
- Provides support for the CEO outside of the traditional office setting
- Performs special projects as assigned
- Other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
