Part-Time Executive Assistant

T12 TECHNOLOGIES LLC

23h•$20 - $22•Onsite

About The Position

T12 Technologies seeks a highly organized, proactive, and professional Part-Time Executive Assistant to support the Chief Executive Officer (CEO). The Executive Assistant will handle scheduling, meeting coordination, administrative operations, and follow-up tracking to ensure key objectives are advanced and deadlines are met. The ideal candidate exercises discretion, communicates effectively, and thrives in a dynamic environment.

Requirements

2-5 years of experience in executive assistance and administrative support.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite
Ability to work independently and handle multiple tasks efficiently.
High level of discretion and professionalism.

Nice To Haves

A bachelor’s degree in business administration, communications, or a related field is preferred.
Familiarity with SharePoint, Smartsheet, or similar tools preferred.
Government Contracting Support

Responsibilities

Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
Prepare reports, presentations, and correspondence as needed.
Handle confidential and time-sensitive information with discretion.
Act as a liaison between the CEO and internal/external stakeholders.
Organize and maintain files, records, and documents.
Assist in travel arrangements and expense tracking.
Organize and track important meetings, timelines, deadlines, and deliverables.
Handle confidential and sensitive information with discretion and professionalism.
Draft and review correspondence, reports, and presentations.
Support general administrative functions to maintain smooth daily operations.
Monitor progress on tasks and outstanding action items.
Document and track meeting outcomes and follow-up responsibilities.
Proactively identify issues that may impact timelines and escalate as needed.
Assist with documentation, compliance, and reporting requirements related to government contracts.
Coordinate with relevant staff to ensure compliance with contract deliverables and administrative requirements.