Part-Time Executive Operations Assistant

Ascertain

2d • $25 - $30 • Remote

About The Position

We are seeking a highly organized, proactive Executive Operations Assistant to support our Executive Team. This role focuses on calendar management, meeting coordination, executive intake management, and cross-functional follow-through—ensuring leadership time is protected and priorities move forward smoothly.
This is a remote, part-time role ideal for someone who excels at coordination, communication, and keeping details from falling through the cracks.

Requirements

• Available 9am-5pm EST
• Adaptable and excited to learn
• Strong calendar management and prioritization skills
• Excellent written and verbal communication
• Comfortable working with tools such as Google Calendar, Zoom, and ClickUp
• Highly organized, detail-oriented, and proactive
• Ability to handle sensitive information with discretion
• Team player

Nice To Haves

• Experience supporting executives in a scheduling, operations, marketing, or administrative role

Responsibilities

• Managing scheduling and calendars for the Executive Team, including coordinating internal and external meetings across time zones, flagging conflicts, and protecting prep time.
• Coordinating meeting logistics such as ordering lunches, booking rooms, and creating guest passes.
• Preparing meetings (both virtual and in-person) by confirming agendas, collecting and distributing pre-reads, and setting up agendas and tasks in ClickUp.
• Capture meeting decisions and action items, track follow-through, and follow up with owners on deadlines.
• Assist with coordination between Marketing and Commercial teams, track deliverables and deadlines, and proactively flag gaps, risks, or missed follow-ups.

Benefits

• Make a real difference: Your work will directly impact healthcare organizations and improve patient care.
• Join Ascertain in transforming healthcare with AI!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed