Executive Assistant (part‑time)
About The Position
We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through. The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment.
Requirements
- 7+ years of experience supporting senior executives, founders, or CEOs
- Proven ability to operate independently and manage multiple priorities in a fast-moving environment
- Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana)
- Tech-savvy with comfort using AI tools to enhance productivity and organization
- Exceptional written and verbal communication skills
- High level of discretion, professionalism, and judgment
- Comfortable working remotely and collaborating across time zones
Responsibilities
- Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments
- Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events
- Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools
- Track decisions, commitments, and action items, ensuring timely follow-up and closure
- Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow
- Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps
- Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained
- Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO
- Help maintain continuity across long-running relationships by tracking touchpoints and commitments
- Ensure opportunities are supported with appropriate structure, visibility, and follow-through
- Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace
- Ensure CRM data is accurate, current, and actionable
- Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency
- Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction
- Provide operational support for the CEO’s sales, partnership, and business development activities
- Track outreach, responses, and follow-ups to help maintain momentum across opportunities
- Assist with preparation for sales conversations by organizing context, history, and relevant materials
- Monitor inbound requests and ensure timely responses or appropriate routing
- Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments
- Connect information across systems and conversations to support effective decision-making
- Provide structured support on special initiatives that require coordination and follow-through
- Operate with a high level of ownership, discretion, and reliability
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
