Executive Assistant

Joya Child & Family Development•Spokane, WA

1d•$58,360 - $72,950•Onsite

About The Position

At Joya Child & Family Development you will be working alongside inspiring, passionate, and supportive team members. The ideal candidate will display and promote the shared values of Compassion, Hope, Inclusion, Learning and Dedication with fellow employees, community partners, children, and families as well as being detail-oriented, proactive, highly organized, and passionate about serving children and families. The Executive Assistant (EA) provides high-level administrative and strategic support to the Executive Director (ED) at Joya Child & Family Development. This role is critical in advancing Joya’s mission by ensuring the Executive Director operates efficiently and effectively. The EA serves as a trusted partner, managing complex schedules, coordinating communications, and supporting board relations, and organizational initiatives.

Requirements

3–5+ years of experience supporting senior leadership (nonprofit experience preferred)
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication abilities
High level of discretion and professionalism
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, & SharePoint) and virtual collaboration tools such as Teams & Zoom
Ability to anticipate needs and solve problems independently

Nice To Haves

Experience working with a nonprofit board of directors
Knowledge of early childhood programs or human services

Responsibilities

Manage the Executive Director’s calendar, including scheduling meetings, prioritizing commitments, and coordinating logistics
Email and inbox management: screening, prioritizing, drafting responses, flagging urgent items, and managing follow-up on behalf of the Executive Director.
Prioritize and manage access to the Executive Director, balancing timely responsiveness with the need to protect time for high-priority work and maintain an open-door culture.
Provide communications support including preparing talking points, briefing notes, newsletters/messages, presentations, or reports for internal and external audiences.
Meeting management including confirming attendees, preparing agendas in partnership with the ED, capturing decisions, tracking next steps, and ensuring follow-through after meetings.
Handle confidential information with professionalism and discretion
Track action items and ensure timely follow-up
Coordinate Board of Directors meetings, including scheduling, agenda development, and materials preparation
Track board compliance and governance logistics: maintaining board rosters, terms, bylaws/policies, conflict-of-interest forms, annual board calendar, and governance records.
Event support: coordinating logistics for board retreats, leadership meetings, donor/community events, or organizational gatherings.
Support Board committees and foster communication between board members and leadership.
Provide donor, funder, and community relations support: assisting with communications, scheduling, briefings, acknowledgements, or materials for key external relationships.
Assist with cross-departmental coordination and special projects
Help streamline administrative systems and improve workflow efficiency
Manage travel arrangements, expense reports, credit card reports, and office logistics for the Executive Director
Maintain executive files, contracts, organizational documents, policies, and confidential records in alignment with retention practices.
Support internal communications and staff engagement initiatives.