Executive Assistant (to the President)
About The Position
Graham Construction, a 3G Company, is seeking an experienced Executive Assistant to support the President. This role is ideal for someone who enjoys building relationships, aligns with the company's core values, and appreciates a performance and development-based culture. The primary purpose of this job is to provide comprehensive administrative and operational support to the President, enabling them to focus on strategic company growth and operations. The company emphasizes building relationships, maintaining a strong reputation, completing tasks diligently, professionalism, and a commitment to safety.
Requirements
- Associates Degree or Bachelor’s degree preferred or equivalent experience.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with professionalism.
- Ability to work independently and complete complex duties and projects with little direct supervision.
- Ability to accurately work under pressure in meeting deadlines.
- Excellent organizational and communication skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams).
- High attention to detail.
- Valid driver’s license.
- Ability to pass post-offer employment testing.
- Ability to pass a post-offer drug test.
- Ability to take and pass OSHA 30 certification.
- Must have the ability to report to the Cedar Rapids office Monday – Friday.
Nice To Haves
- Previous experience as an executive assistant.
Responsibilities
- Provide comprehensive administrative support to the President and Regional Vice Presidents (business and personal matters), including calendar management, scheduling, travel planning, meeting logistics, and expense management.
- Administer internal and external communications on behalf of the President and Regional Vice Presidents, including email, phone correspondence, meeting scheduling, presentation materials, and follow-up communications.
- Serve as a key point of contact, delivering exceptional client experiences through professional, responsive, and effective communication.
- Develop and maintain positive relationships with clients and their staff, ensuring accurate information is maintained within the CRM system.
- Prepare materials, agendas, and binders for leadership team quarterly retreats and other executive meetings.
- Create detailed briefing information to ensure the President is informed and prepared.
- Coordinate personal and professional errands on the President’s behalf (e.g., vehicle maintenance, dry cleaning coordination, gift giving, reservations).
- Execute special projects and assignments.
- Professionally handle confidential, sensitive, personal, and proprietary information.
Benefits
- 401K with a 6% immediate vesting match
- Personalized growth opportunities
- Two healthcare plans to choose from
- Vision, Dental, & Life Insurance
- Paid Time Off
- 9 Company holidays annually
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
