Executive Assistant

Nourish • New York, NY

3d • Onsite

About The Position

Nourish is hiring an Executive Assistant to report to the Executive Operations Manager and serve as a trusted partner to the Co-Founder & President and CFO. The role involves close collaboration with both leaders, ownership of meaningful projects, and the opportunity to grow as the company scales.

The Executive Assistant will learn the executives’ priorities and working styles and help them use their time effectively. The role includes managing complex calendars, coordinating travel and meetings, tracking follow-ups, and supporting the teams led by the executives. The assistant will also contribute to projects, improve workflows, and help develop systems for executive support, including exploring AI and automation.

This is a hands-on role requiring initiative, organization, sound judgment, and the ability to manage routine details as well as larger projects. The position is based in New York City, with an expectation of working in the office four to five days per week. Occasional travel for offsites and company events is expected.

Requirements

• At least 3 years of experience in executive support, executive operations, or a similar role.
• Ability to manage complex calendars, coordinate travel, prepare for meetings, and balance competing priorities across multiple executives.
• Strong organizational skills and attention to detail, with a commitment to polished, high-quality work.
• Strong written and verbal communication skills and the ability to represent executives with internal teams and external partners.
• Proactive, resourceful approach, with the ability to anticipate needs and solve problems independently.
• Strong project management skills and ability to own projects, coordinate across teams, and see work through to completion.
• Excellent judgment and discretion when handling sensitive financial, personnel, and strategic information.
• Positivity, professionalism, and a team-first attitude.
• Ability to thrive in a fast-paced, changing environment and handle both administrative work and larger projects.
• Tech-savviness and comfort with Google Workspace, Slack, and Notion, plus curiosity about using AI to work more efficiently.
• Based in NYC and willing to work in the office 4–5 days per week.

Nice To Haves

• Experience supporting C-suite leaders at a fast-paced or high-growth company.

Responsibilities

• Provide day-to-day executive support to the Co-Founder & President and CFO, including managing complex calendars, prioritizing meetings, protecting focus time, and anticipating needs.
• Support inbox management, draft communications, and serve as a point of contact for internal and external stakeholders.
• Coordinate agendas, briefing materials, and action items for leadership meetings, board meetings, investor discussions, and other important engagements; track next steps.
• Coordinate business travel, transportation, accommodations, itineraries, and expense reporting, including last-minute changes.
• Own projects across Corporate Strategy, Finance, and the broader business, coordinating with teams to organize priorities, track deadlines, and move work forward.
• Build relationships with the executives’ teams, improve communication, coordinate priorities, and identify opportunities to support broader team needs.
• Handle occasional personal tasks and manage sensitive financial, personnel, and strategic information with professionalism, judgment, and discretion.
• Identify opportunities to improve systems, streamline workflows, and use AI and automation to reduce manual work and improve executive support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed