Executive Assistant

Tact Tech Security Solutions Llc • Boynton Beach, FL

9d • $18 - $24 • Onsite

About The Position

Tact Tech Security Solutions is seeking a highly organized, proactive, and strategic Executive Assistant to serve as a trusted partner to the President & CEO. This role provides comprehensive executive-level administrative, operational, and strategic support while ensuring the efficient execution of executive priorities, organizational initiatives, and cross-functional organizational projects. The Executive Assistant serves as an extension of the President & CEO by managing executive workflows, coordinating high-priority initiatives, maintaining accountability across departments, and protecting executive time. The ideal candidate demonstrates exceptional professionalism, discretion, initiative, and the ability to anticipate needs in a fast-paced, high-growth environment.

Requirements

• Minimum of three (3) years of experience supporting executives, business owners, or senior leadership
• Exceptional written, verbal, and interpersonal communication skills
• Strong organizational, planning, and time management abilities
• Excellent attention to detail and commitment to accuracy
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Professional business etiquette and strong relationship-building skills
• Ability to exercise sound judgment while handling confidential information
• Strong analytical, critical thinking, and problem-solving abilities
• Self-motivated with the ability to work independently and proactively
• High level of professionalism, integrity, discretion, and accountability
• Proficiency with: Microsoft Office Suite, Google Workspace, Microsoft Teams, Monday.com, Canva, Adobe Acrobat, CRM platforms, Cloud-based document management systems, Scheduling software, AI productivity tools
• Candidates must be authorized to work in the United States without sponsorship.
• Employment eligibility verification will be completed as required by law.
• Tact Tech Security Solutions does not offer visa sponsorship for any employment-based visas.

Nice To Haves

• Experience with ADP Workforce Now, WhenIWork, or similar workforce management software is preferred.

Responsibilities

• Manage the President & CEO's calendar, schedule, and daily priorities
• Coordinate internal and external meetings, conferences, networking events, and travel arrangements
• Prepare daily agendas, executive briefings, itineraries, and meeting materials
• Screen and prioritize incoming communications, correspondence, and requests
• Draft, proofread, and edit professional emails, letters, reports, presentations, and business documents
• Maintain strict confidentiality regarding sensitive business information
• Anticipate executive needs while proactively identifying opportunities to improve efficiency
• Serve as the primary point of contact for executive communication
• Coordinate communication between executive leadership, department managers, clients, vendors, government agencies, and business partners
• Prepare executive correspondence and ensure timely follow-up on action items
• Organize and maintain executive files, records, and confidential documentation
• Ensure consistency and professionalism in executive communications
• Coordinate executive initiatives and strategic projects across multiple departments
• Develop and maintain project timelines, deliverables, and milestones
• Monitor project progress and provide status updates to executive leadership
• Assist with company-wide initiatives, including: Technology implementations, Operational improvement projects, Marketing initiatives, Standard Operating Procedure (SOP) development, Fleet and asset management projects, Training and organizational development programs
• Identify project risks, obstacles, and opportunities for improved efficiency
• Track executive action items, leadership assignments, and organizational priorities
• Follow up with department leaders regarding outstanding tasks and project deadlines
• Maintain executive accountability dashboards, reports, and accountability tracking systems
• Ensure commitments are completed accurately, on time, and aligned with organizational objectives
• Coordinate executive meetings, leadership sessions, board meetings, and company events
• Prepare agendas, presentations, meeting packets, and supporting documentation
• Record and distribute meeting minutes and action items
• Monitor follow-up tasks to ensure timely completion
• Assist with proposals, presentations, contracts, and client communications
• Maintain prospect databases and business development records
• Coordinate networking opportunities, sponsorships, and community partnerships
• Conduct research on prospective clients, competitors, and market trends
• Support strategic planning initiatives and executive business development efforts
• Maintain executive filing systems, organizational records, and document management processes
• Prepare spreadsheets, reports, executive dashboards, and performance metrics
• Coordinate vendor communications and office administrative needs
• Assist with budgeting initiatives, purchasing, and operational projects
• Monitor office supply inventory and executive resources
• Recommend process improvements that enhance organizational efficiency
• Coordinate interview scheduling and candidate communications
• Assist with onboarding coordination and employee documentation
• Support executive recruiting initiatives and hiring activities
• Coordinate employee training schedules and leadership development initiatives
• Track licenses, certifications, compliance requirements, and renewal deadlines
• Assist with executive presentations and marketing materials
• Coordinate executive speaking engagements, networking events, and community outreach initiatives
• Support company announcements, award nominations, and public relations efforts
• Assist with social media planning, content coordination, and brand initiatives
• Assist with executive social media planning, content coordination, and brand initiatives.

Benefits

• Competitive salary and performance incentives
• 401(k) retirement plan
• Life, accidental death, and dismemberment insurance
• Training and career development opportunities
• Opportunities to shape training, compliance, and operational excellence across the company
• A positive and collaborative work environment
• Uniforms and equipment provided

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed