Executive Assistant

VeroTouch Construction LLC•Salida, CO

18d•$60,000 - $70,000•Hybrid

About The Position

VeroTouch is a venture-backed construction technology company that aims to revolutionize home building through advanced manufacturing, robotics, and construction expertise. They are addressing industry challenges like housing affordability, labor shortages, and inefficiency by building homes faster and smarter using 3D printing, advanced materials, and lean production principles. VeroTouch is an early-stage, hands-on, and execution-driven company where individuals who thrive are builders, take ownership, remain calm under pressure, and are motivated by defining the future of a traditionally slow-changing industry.

Requirements

Extensive experience, a proven work ethic, and a strong commitment to continuous learning—attributes that deliver results beyond traditional education (required).
2+ years of experience in an administrative, executive assistant, operations support role, or equivalent experience demonstrating strong organizational and execution skills.
A demonstrated interest in process and efficiency: someone who has redesigned a workflow, built a template, or automated a task before, and can point to a specific example.
Fluency with AI tools such as Claude or ChatGPT, used to automate work.
Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) or equivalent tools.
Excellent written communication and ability to draft clean, professional documents.
Proven ability to juggle multiple workstreams and shifting priorities without dropping details.
Strong discretion and judgment when handling confidential company and personnel information.

Nice To Haves

A bachelor's degree is a plus but not required.
Experience building lightweight automations or AI-assisted workflows (e.g., Claude, Zapier, Make, scripts, or similar).
Experience with QuickBooks Online or similar accounting/bookkeeping software.
Experience at an early-stage or startup company, comfortable with ambiguity and evolving processes.
Experience building or maintaining SOPs, process documentation, or internal systems.
Familiarity with Buildertrend or similar project management software.

Responsibilities

Manage calendars, scheduling, and meeting logistics for the executive team.
Prepare agendas, take notes, and track follow-up items for recurring meetings.
Coordinate travel arrangements and logistics as needed.
Manage procurement intake requests and route them to the right approver.
Support accounts payable and accounts receivable processes, including invoice tracking and vendor follow-up.
Assist with expense tracking and reconciliation across entities.
Organize and maintain company files, folders, and records across departments.
Draft, format, and maintain SOPs and internal documentation.
Support upkeep of internal knowledge resources, including SOP and handbook content used by company systems.
Coordinate onboarding logistics for new hires, including paperwork and account setup.
Support initial candidate screening and interview scheduling.
Assist with offer letter preparation and tracking through the hiring process.
Perform data entry and support statement reconciliation in QuickBooks Online.
Triage and organize incoming email and communications for leadership, flagging what needs attention.
Identify recurring administrative bottlenecks and redesign them into faster, repeatable workflows.
Use AI tools to automate scheduling, document drafting, data entry, and routine reporting.
Document new processes as SOPs so improvements stick and can be handed off or scaled.
Proactively flag manual, repetitive work to leadership with a proposed automation or process fix, rather than just doing it faster.