Executive Assistant 1 - Rack Merchandising - Hybrid (Seattle, WA)

Nordstrom•Seattle, WA

2d•$28 - $44•Hybrid

About The Position

We are looking for an experienced, tenacious, confident, proactive, and supportive Executive Assistant to support several Vice Presidents on the Nordstrom Rack Merchandising team. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, with the ability to work independently and with a team of other executive assistants and leaders. This role requires impeccable attention to detail, the ability to meet tight deadlines, flexibility, and great communication skills.

Requirements

Proven experience as an Executive Assistant or similar administrative role
Bachelor's degree in business administration or related field preferred, or equivalent working experience
Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack)
Exceptional context-switching ability, can shift rapidly between priorities and people without losing track of what’s in flight
Excellent communication and interpersonal skills
Ability to navigate through ambiguity and influence without authority
A proactive approach to problem-solving with strong decision-making capabilities
Ability to maintain a high level of integrity and discretion in handling confidential information
Experience in managing executive calendars and travel arrangements
Comfortable thriving in a fast-moving, high-change environment; able to keep many workstreams in motion simultaneously and switch context quickly without losing momentum
Exceptional attention to detail and follow-through. Ability to ensure no request goes unaddressed, proactively tracking outstanding items to completion so nothing falls through the cracks

Responsibilities

Provide comprehensive support services to the Vice Presidents by building a foundation of a professional, responsive, and effective environment for the organization
Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events for the Vice Presidents and others as needed
Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite
Assist in maintaining department discretionary budget and manage VP expense reconciliation and travel arrangements
Prepare and edit correspondence, reports, and presentations
Handle highly confidential information with discretion and maintain the security of the Vice Presidents’ records and files
Perform other related duties and execute projects as assigned