Executive Assistant, Precision Medicine, Bioanalysis & Translational Sciences

Bristol Myers Squibb • Princeton, NJ

8d • Hybrid

About The Position

The Executive Assistant provides comprehensive, proactive, and flexible administrative support to the senior leadership of Precision Medicine, Bioanalysis and Translational Sciences (PMBATS), and partners with the broader Translational Medicine administrative team. The role manages executive calendars, coordinates meetings with internal and external partners, and handles complex administrative and project-oriented duties involving senior contacts, including R&D leadership. It requires sound judgment and discretion with confidential information, strong prioritization aligned to departmental objectives and business strategy, and the ability to remain effective in a fast-paced environment while supporting ad-hoc projects.

The position reports to the Executive Director, Bioanalysis, BBRC-Translational Sciences, Lab Planning & Execution. PMBATS is a cross-functional organization integrating scientific, operational, and strategic expertise to advance translational research and precision medicine across drug development. Its disciplines include Precision Medicine, Bioanalysis, Translational Sciences, Program Management, and Lab Planning & Execution, working closely with clinical and discovery teams.

Requirements

• Bachelor’s degree required.
• Minimum 5–7 years of executive-level administrative support experience, preferably in a research, academic, or scientific environment.
• Proven ability to prioritize and multitask, act promptly based on departmental objectives and business needs, and turn around high-priority work quickly.
• Tact, diplomacy, integrity, and ethical judgment when handling confidential material and interacting with senior leaders, including R&D leadership and C-suite contacts.
• Ability to work independently and collaboratively with administrative colleagues and internal and external partners across organizational levels.
• Ability to anticipate needs, solve problems proactively, and work effectively with limited day-to-day supervision.
• Excellent written and verbal communication skills and fluency in English.
• Strong organizational and time-management skills, with accuracy in scheduling, expense reporting, and documentation.
• Experience supporting senior leadership in a matrixed or global organization, including across time zones and during heavy workloads.
• Learning agility and intellectual curiosity; ability to learn new tools, systems, and processes while remaining poised and productive in a fast-paced setting.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; SharePoint; OneDrive; and virtual collaboration tools.
• Working knowledge of Concur Travel and T&E or related systems, Ariba/SAP, Workday, eSetup, eTime, and conference-room scheduling tools.

Nice To Haves

• Advanced degree or certification in administration or project management.
• Prior Bristol Myers Squibb experience.
• Prior Executive Associate or Executive Assistant experience.

Responsibilities

• Provide day-to-day administrative support to PMBATS senior leadership and assist with individual projects, handling multiple complex tasks with minimal supervision.
• Manage dynamic calendars, prioritize and schedule meetings according to project timelines, identify and prevent conflicts, and coordinate meetings with executives and external partners.
• Track leadership availability and absences, and provide backup support to Translational Medicine administrative colleagues during planned and unplanned absences.
• Arrange domestic and international travel, including visas where required; coordinate congress attendance and track updates.
• Manage leaders’ expenses in Concur, including inquiries, receipt claims, and monthly reconciliation, ensuring compliance with travel and expense policies, Sarbanes-Oxley, Sunshine Act requirements, and corporate policies.
• Prepare leaders for meetings by assembling materials, assisting with PowerPoint presentations and document formatting, and coordinating pre-reads and preparatory meetings.
• Proactively review, research, and route correspondence; draft letters and documents; collect and analyze information; and independently research complex inquiries, responding or escalating with recommended solutions.
• Schedule and organize group events and meetings.
• Maintain administrative systems, including OneDrive and SharePoint, filing and records retention, supply requisitions, staff access, and resolution of IT, systems, and facilities requests.
• Provide HR and facilities support, including interview coordination, new-hire processes, onboarding, and Staffing Database updates; create, edit, and track job requisitions in Workday.
• Support budget change requests and study number requests as workstream owner.
• Partner with Finance, Operations, HRBP, People Services, and other matrix teams to facilitate projects, tasks, and meetings.
• Maintain professional and technical knowledge by staying current with BMS continuous learning modules.

Benefits

• Comprehensive benefit plans, including wellbeing support, retirement and financial protection benefits, and medical, dental, vision, life, and disability insurance offerings, subject to plan terms and eligibility.
• For U.S.-based exempt employees, Flexible Time Off without a set accrual limit, subject to manager approval, and 11 paid company holidays.
• For non-exempt employees, RayzeBio employees, and employees located in Puerto Rico, 160 hours of paid vacation annually for new hires, subject to manager approval, 11 paid company holidays, and 3 optional holidays.
• Depending on eligibility, paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs.
• Eligible employees may receive an annual Global Shutdown between Christmas Day and New Year's Day.
• Eligible employees may be offered additional discretionary incentive cash and stock opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior