Executive Assistant, Precision Medicine, Bioanalysis & Translational Sciences

Bristol Myers Squibb • Princeton, NJ

9d • $74,630 - $90,434

About The Position

The Executive Assistant provides comprehensive, proactive, and flexible administrative support to the Senior Leadership of Precision Medicine, Bioanalysis and Translational Sciences (PMBATS), and partners with the broader Translational Medicine administrative team. The role manages executive calendars, coordinates meetings with internal executives and external partners, and performs complex administrative and project-oriented duties involving senior contacts, including R&D leadership. It requires discretion, sound judgment, an understanding of departmental and business priorities, and the ability to remain poised in a fast-paced environment. The position reports to the Executive Director, Bioanalysis, BBRC-Translational Sciences, Lab Planning & Execution.

PMBATS integrates scientific, operational, and strategic expertise to advance translational research and precision medicine across the drug development lifecycle. Its disciplines include Precision Medicine, Bioanalysis, Translational Sciences, Program Management, and Lab Planning & Execution, in partnership with clinical and discovery teams.

Requirements

• Bachelor’s degree.
• Minimum 5–7 years of executive-level administrative support experience, preferably in a research, academic, or scientific environment.
• Excellent written and verbal communication skills and fluency in English.
• Strong organizational and time-management skills, with accuracy in scheduling, expense reporting, and documentation.
• Proven ability to prioritize and multitask, take prompt action based on departmental objectives and business needs, and deliver high-priority work quickly.
• Tact, diplomacy, integrity, and ethical judgment when handling confidential information and interacting with senior leaders, including R&D leadership and C-suite contacts.
• Ability to work independently and collaboratively with administrative professionals and internal and external partners at different organizational levels.
• Initiative to anticipate needs and solve problems, with effectiveness under limited day-to-day supervision.
• Experience supporting senior leadership in a matrixed or global organization, including business needs across time zones and heavy workloads.
• Learning agility and ability to adapt to new tools, systems, and processes while remaining productive in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; SharePoint; OneDrive; and virtual collaboration tools.
• Working knowledge of Concur Travel and T&E or related systems, Ariba/SAP, Workday, eSetup, eTime, and conference room scheduling tools.

Nice To Haves

• Advanced degree or certification in administration or project management.
• Prior Bristol Myers Squibb experience.
• Prior Executive Associate or Executive Assistant experience.

Responsibilities

• Provide day-to-day administrative support to PMBATS senior leadership and support individual projects, managing multiple complex tasks with minimal supervision.
• Manage dynamic calendars, prioritize and schedule meetings according to project timelines, identify potential conflicts, and coordinate meetings with executives and external partners.
• Track leadership availability and absences, and provide backup coverage to Translational Medicine administrative colleagues.
• Arrange domestic and international travel, including visas when required; coordinate congress attendance and track attendance updates.
• Manage leaders’ expenses in Concur, including inquiries, receipt claims, and monthly reconciliation, while following applicable travel and expense policies, Sarbanes-Oxley, Sunshine Act, and corporate requirements.
• Prepare leaders for meetings by assembling materials, assisting with PowerPoint presentations and document formatting, and coordinating pre-reads and preparatory meetings.
• Proactively review, research, and route correspondence; draft documents; gather and analyze information; and research complex inquiries, responding or escalating with recommended solutions.
• Schedule and organize group events and meetings.
• Maintain administrative systems, including OneDrive and SharePoint, filing and records retention, supply requisitions, staff access, and resolution of IT, systems, and facilities requests.
• Provide HR and facilities support, including organizing interviews, assisting with new-hire processes and onboarding, updating the Staffing Database, and creating, editing, and tracking Workday job requisitions.
• Support budget change requests and study number requests as workstream owner.
• Partner with Finance, Operations, HRBP, People Services, and other matrix teams to facilitate projects, tasks, and meetings.
• Maintain professional and technical knowledge by staying current with BMS continuous learning modules.

Benefits

• Comprehensive benefit plans, including wellbeing support, retirement and financial protection benefits, and medical, dental, vision, life, and disability insurance offerings, subject to applicable plan terms and eligibility.
• For U.S.-based exempt employees, Flexible Time Off without a set accrual limit, subject to manager approval, and 11 paid company holidays.
• For non-exempt employees, RayzeBio employees, and employees located in Puerto Rico: 160 hours of paid vacation annually for new hires, subject to manager approval; 11 paid company holidays; and 3 optional holidays.
• Depending on eligibility, additional time-off benefits may include paid sick leave, up to two paid volunteer days per year, summer-hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs.
• Eligible employees may receive an annual Global Shutdown between Christmas Day and New Year's Day.
• Potential eligibility for discretionary cash incentives and stock opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior