Executive Assistant - Hospice of Cincinnati
About The Position
This position provides administrative support for the President/CEO; has in-depth knowledge of organizational operations, procedures and policies and personnel; works independently to plan, organize, and schedule work for self; organizes and expedites flow of work through executive office; and coordinates Board activities and other high level meetings, including preparing minutes, meeting materials, maintaining/creating agenda's and meeting scheduling. This position researches, plans, executes, and manages project based work. As well as prepares routine and non-routine special reports including data gathering and summarizing of data, and exercises diplomacy in all facets of the job.
Requirements
- Bachelor's Degree (Required)
- 5 - 7 years experience in a related field (Required)
Responsibilities
- Communicates quality issues to staff in a positive manner, coordinating changes and identifying opportunities for improvement.
- Handles check requests and expense reimbursements for Administration cost centers and associated centers as necessary, working with the Accounting Department.
- Initiates, arranges, processes, and completes travel requests and purchase requisitions as necessary.
- Schedules and arranges meetings as requested.
- Prioritizes and completes multiple, high priority tasks within specified timeframes.
- Takes appropriate action to solve problems within scope of responsibility.
- Alerts the Management of pertinent occurrences she/he may not be aware of. These include system/service line/personnel events as well as correspondence or messages that requires immediate response.
- Prioritizes all assignments to facilitate timeframes required by involved parties.
- Duties are performed in a way that is appropriate for an administrative assistant, working independently and with minimal supervision.
- Attends meetings as requested; writes and types minutes accurately and distributes to appropriate persons within a reasonable timeframe.
- Creates forms as requested.
- Sets up and maintains files as needed.
- Maintains knowledge of the computer and associated software and enhances on an ongoing basis.
- Answers telephone in a polite and timely manner; accurately transcribes and delivers messages quickly.
Benefits
- medical
- dental
- vision
- paid time off
- retirement savings plans
- tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Executive
