Executive Assistant

Westlake • Houston, TX

9d • Onsite

About The Position

This role serves as a key partner to senior leadership, providing high-level administrative and operational support while ensuring the efficient management of executive priorities. This position requires a strong background in executive support, excellent organizational and time management skills, and the ability to anticipate needs in a fast-paced corporate environment. The ideal candidate will demonstrate professionalism, sound judgment, discretion, and the ability to manage multiple priorities while supporting two senior executives simultaneously.

Requirements

• High School Diploma or GED required
• 10+ years of experience supporting senior executives in an administrative capacity, ideally within a corporate, manufacturing, or industrial environment
• Proven ability to support multiple executives simultaneously while managing complex schedules and competing priorities
• Demonstrated experience coordinating domestic and international travel, including travel documentation and visas
• Experience preparing expense reports, purchase requisitions, and purchase orders
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills with the ability to interact effectively with executives, internal leaders, and external stakeholders
• Proactive problem-solver with the ability to anticipate needs and operate independently in a fast-paced environment
• Strong technology proficiency including Microsoft Office (PowerPoint, Excel, Word, Outlook, ShrePoint)
• Demonstrated ability to maintain strict confidentiality and professionalism when handling sensitive information
• Collaborative team player who is adaptable, resourceful, and confident navigating ambiguous situations

Nice To Haves

• Bachelor’s degree preferred
• Experience supporting C-suite, SVP, or VP-level executives in a large corporate environment preferred
• familiarity with SAP or similar systems is preferred
• working proficiency or general awareness with willingness to learn PowerBI
• Familiarity with emerging productivity tools such as Microsoft Copilot or AI-enabled workplace tools is a plus

Responsibilities

• Manage complex executive calendars, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and visa documentation when required
• Serve as a gatekeeper for incoming communications by screening and prioritizing requests while ensuring timely follow-up and response
• Prepare and submit expense reports, purchase requisitions, and purchase orders; familiarity with SAP or similar systems is a plus
• Coordinate logistics for executive meetings, leadership sessions, and Monthly/Quarterly Business Reviews (QBRs) including room set up, meeting materials, agendas, and follow-up actions
• Prepare presentations, reports, and supporting materials with strong attention to detail. Manage executive action item tracking, ensuring commitments, decisions, and follow-up actions are documented and completed on schedule
• Supporting executive leadership team meetings by developing agendas, capturing meeting outcomes, tracking actions, and driving closure of assigned deliverables
• Coordinate executive correspondence, including drafting, editing, and reviewing communications on behalf of leadership
• Assist with recognition programs, employee events, and leadership communications initiatives
• Identify opportunities to improve administrative processes, workflows, and productivity through automation and digital tools
• Manage documentation and approvals using tools such as DocuSign and internal approval workflows
• Collaborate closely with other Executive and Administrative Assistants across the organization to coordinate meetings, travel schedules, and leadership events
• Support the routing of contracts and approvals in alignment with the company’s delegation of authority process
• Maintain the highest level of professionalism and confidentiality when handling sensitive or proprietary information
• Anticipate executive needs, proactively resolve scheduling or logistical challenges, and ensure executives remain focused on strategic priorities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED