Executive Assistant

UWM•Pontiac, MI

11d•Onsite

About The Position

Do you have an unwavering commitment to confidentiality and exceptional communication skills? Are you a detail-oriented professional with outstanding organizational abilities and a passion for supporting executives? If you answered yes, we want to hear from you. As an Executive Assistant, you will be a proactive and motivated self-starter, adept at working independently while prioritizing and anticipating the needs of the executive you support. You will serve as a crucial liaison between the executive and various internal and external stakeholders, ensuring seamless communication and trust. The ideal candidate will demonstrate a high level of integrity and discretion in handling sensitive information, maintaining professionalism while interacting with leaders across the organization. You will be flexible, quick-thinking, and able to adapt to changing priorities while managing diverse responsibilities with precision and a keen attention to detail.

Requirements

1-2 years of experience as an Executive Assistant, with a strong focus on confidentiality and communication with executive leadership.
A proactive approach with excellent attention to detail, ensuring high-quality support.
A passion for supporting others while confidently taking ownership of initiatives when required.
Superior communication and organizational skills, facilitating effective interactions across all levels of the organization.
Adaptability to handle unexpected challenges with composure and a positive attitude.
Strong interpersonal skills, capable of building relationships and earning trust with teams from junior to senior levels.
Experience coordinating projects with cross-functional teams, ensuring clear communication and collaboration.
Ability to maintain focus on both the big picture and intricate details, solving complex problems with keen instincts.
Proven ability to meet deadlines in a fast-paced, rapidly changing environment.
A willingness to learn and grow, embracing opportunities for improvement.
High school diploma is required.
Onsite attendance is mandatory.

Responsibilities

Manage complex calendars, coordinating and confirming meetings both internally and externally with a strong emphasis on confidentiality.
Handle sensitive information with exceptional judgment, discretion, and confidentiality.
Organize conference calls and meetings, managing all related technology tools, including A/V setup.
Arrange travel and accommodations, prepare and track expense reports, and monitor budget vs. actuals.
Prepare and distribute meeting agendas, maintain distribution lists, manage incoming and outgoing mail, order office supplies, and address office equipment issues.
Collaborate in the planning, development, and implementation of team goals, ensuring clear communication throughout the process.
Research, compile, assimilate, and prepare documents, providing briefings to executives on key content.
Lead and coordinate specific projects as directed by leadership, ensuring effective communication with all stakeholders.
Provide support at company events, enhancing the experience for all participants.
Prepare memos, letters, and other documents utilizing various software applications, ensuring clarity and professionalism.
Draft outlines and presentations for executives, ensuring alignment with their communication style and objectives.

Benefits

Paid Time Off (PTO) after just 30 days
Additional parental and maternity leave benefits after 12 months
Adoption reimbursement program
Paid volunteer hours
Paid training and career development
Medical, dental, vision and life insurance
401k with employer match
Mortgage discount and area business discounts
Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon
Gourmet cafeteria featuring homemade breakfast and lunch
Convenience store featuring healthy grab-and-go snacks
In-house Starbucks and Dunkin
Indoor/outdoor café with Wi-Fi