Executive Assistant

Lima One Capital • Greenville, SC

13d • Onsite

About The Position

The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and trusted to handle sensitive information with professionalism and confidentiality.

Requirements

• 3–5+ years of experience as an Executive Assistant or in a similar senior administrative role
• Proven experience supporting senior executives or C-level leaders
• Strong written and verbal communication skills
• Exceptional organizational and time-management abilities
• High level of professionalism, integrity, and discretion
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom)

Responsibilities

• Manage senior management’s complex calendars, ensuring alignment with company priorities.
• Coordinate travel arrangements (air, hotel, ground transportation) and prepare detailed itineraries
• Serve as a primary point of contact between the executive and internal/external stakeholders
• Anticipate executive needs and proactively resolve scheduling, communication, or logistical issues
• Prepare meeting materials, agendas, briefing documents, and follow-up action items.
• Track key initiatives and ensure follow-up on priority projects led by the CEO
• Ensure the CEO is well-prepared for meetings through advance preparation and organization of relevant information.
• Draft, edit, and proofread emails, presentations, reports, and other correspondence
• Prepare meeting agendas, take accurate meeting notes, and track follow-ups and action items for senior management team
• Handle confidential and sensitive information with the highest level of discretion
• Help manage board-related logistics, including scheduling, materials preparation, and communications.
• Organize and maintain digital and physical files, records, and documentation
• Assist with expense reporting, invoicing, and budget tracking for senior management team
• Support special projects, research, and ad hoc initiatives
• Improve administrative processes and recommend efficiencies
• Support planning and coordination of leadership meetings, company events, and offsites.
• Build strong working relationships with key internal teams and external partners
• Represent the executive professionally and positively at all times
• Coordinate with MFA executive assistant to ensure seamless leadership operations

Benefits

• Industry Leading Benefits: Medical, Dental and Vision Insurance
• Life Insurance, Short-Term Disability, and Long-Term Disability
• Hospitalization and Accidental Insurance
• Flexible Spending Accounts – Health and Dependent Care
• Health Savings Account
• Safe Harbor 401K with company match
• Growing Families Support (including paid parental leave, infertility support and assistance, childcare reimbursement, and elder care)
• Pet Insurance
• Work Life Balance: 12 paid time off days and 5 sick days, in addition to 12 paid holidays – that’s about a month of time to rest, relax, and recharge every year.
• Career Development: We prioritize the growth and success of our team members. You'll benefit from continuous learning opportunities, dedicated mentorship, and the chance to refine your skills and advance your career.
• New Headquarters: Join us in our brand new, thoughtfully designed office in the heart of Downtown Greenville (parking is paid for!)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees