Executive Assistant

17Capital • New York, NY

15d • $85,000 - $105,000 • Onsite

About The Position

The purpose of this role is to provide a wide range of efficient and effective professional and value adding executive and administrative support and service to senior members of the 17Capital London team. Through a highly proactive and organised approach, you will be key in enabling senior team members to focus their time according to their business priorities. Please note this is a temp to perm opportunity.

Requirements

• Excellent organisational skills with the ability to plan and organise work and juggle conflicting priorities
• Attention to detail in every aspect of work
• Ability to cope under pressure and meet deadlines when required
• A strong communicator, both written and spoken
• Ability to build and maintain successful relationships at all levels both internal and external
• Ability to anaylse problems and identify potential solutions using strong judgement
• Capable of identifying, designing and delivering process efficiencies
• Quick to identify issues and dependencies that might affect successful delivery of objectives, utilising innovative and creative thinking to develop solutions.
• Integrity, trust and discretion and the handling of highly confidential and sensitive information
• Have good level of professionalism and judgment
• Good time management and prioritization, including the ability to categorize work by urgency and impact
• The ability to work with senior clients, as you will be communicating with executive assistants and frequently include clients / LPs and GPs on emails etc
• A strong track record of working with Senior Executives & their management team
• Experience in client liaison including administration of events and client entertainment
• Enhanced level of Microsoft Outlook, Word & Powerpoint

Nice To Haves

• Finance, Legal or other Professional Services background preferred

Responsibilities

• Extensive diary management for all meetings and travel (including international)
• Arrange all internal and external business meetings including applicable client, supplier and third-party events and meetings, business lunches, team away days etc
• Responsibility for event coordination such as logistics, liaising with external providers, technology, catering, communications, agendas, supporting documents, notes and follow ups as required
• Meet and greet clients and external visitors as and when required
• Responsible for logging all data (meetings, calls) in the CRM system and for maintaining consistent data accuracy.
• Organise all aspects of travel & itinerary arrangements for when the senior executives travel
• Co-ordinate visa requirements/foreign currency
• Regular liaison and develop relationships with clients and their executive support as appropriate to ease diary management, e.g. relationships with recruiters, suppliers, clients, third parties
• Expense management, retaining paperwork and processing credit card statements and receipts
• Secondary support to cover other EA’s as and when required
• Working with the senior executive’s direct reports, arranging meetings as directed and approving holiday and absence requests when submitted
• Support event management of Company events as and when required

Benefits

• Career development
• Opportunity to learn and grow whilst making a meaningful contribution to the continued expansion of 17Capital during an exciting time of the firm’s overall growth
• Competitive reward and benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed