Executive Assistant - Hybrid MN

UnitedHealth Group•Eden Prairie, MN

9d•$34 - $60•Hybrid

About The Position

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care’s most complex challenges. Your contributions here have the potential to change lives. Ready to build the next breakthrough? Join us to start Caring. Connecting. Growing together. We are seeking an experienced Executive Assistant to support the Chief Information Officer (CIO) of Optum Insight and the Vice President of AI Engineering. This highly visible role requires exceptional business acumen, executive presence, critical thinking, organizational skills, and the ability to operate effectively in a fast-paced, high-intensity technology environment. The ideal candidate will serve as a trusted partner to both executives, developing a deep understanding of their portfolios, organizational priorities, stakeholder landscape, and strategic initiatives. This individual will proactively manage competing demands, optimize executive time, anticipate needs, and help drive operational effectiveness across a complex leadership environment. Successful candidates will not simply manage calendars, they will act as strategic business partners who exercise independent judgment, protect executive time, challenge requests that do not align with priorities, and help leaders focus on the highest-value opportunities and organizational objectives. This position follows a hybrid schedule with four in-office days per week.

Requirements

High school diploma / GED
5+ years of experience providing administrative support to Vice President, CIO, C-suite, or equivalent senior executives in a large corporate environment
Demonstrated experience supporting multiple senior leaders and successfully balancing competing priorities
Demonstrated experience managing highly complex executive calendars and coordinating sophisticated travel logistics
Demonstrated experience leveraging AI-enabled productivity tools, such as Microsoft Copilot, ChatGPT, Claude, or similar technologies, to enhance efficiency and effectiveness
Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related productivity tools
Proven ability to apply critical thinking and independent judgment to optimize executive time, evaluate requests, and manage competing stakeholder demands
Demonstrated ability to independently manage competing priorities and resolve complex administrative challenges
Demonstrated business acumen and the ability to understand organizational priorities, executive objectives, and stakeholder needs when making scheduling and prioritization decisions
Demonstrated ability to exercise sound judgment, maintain confidentiality, and interact effectively with senior leaders and stakeholders
Demonstrated success operating in a high-volume, high-expectation environment requiring flexibility, responsiveness, and exceptional attention to detail
Demonstrated ability to establish and maintain highly effective organizational systems for managing multiple priorities, deadlines, deliverables, and follow-up actions

Nice To Haves

Experience supporting a CIO, CTO, Chief Digital Officer, VP Technology, VP Engineering, or similar technology executive
Experience supporting a Chief of Staff, executive office, or senior leadership team where aligning executive time to strategic business priorities was critical to success
Experience supporting executives with significant organizational scope, complex stakeholder networks, and demanding calendars in a large, matrixed enterprise environment
Experience preparing executive communications, presentations, leadership briefings, or meeting materials
Experience supporting executives within technology, engineering, digital transformation, AI, or innovation-focused organizations
Experience helping executives manage highly dynamic schedules where priorities frequently shift and business decisions require rapid response
Demonstrated experience independently identifying priorities, exercising business judgment, and implementing administrative or operational improvements with minimal direction
Demonstrated written and verbal communication skills with the ability to interface effectively across all levels of leadership

Responsibilities

Provide direct executive support to the CIO of Optum Insight and the VP of AI Engineering within a high-volume, fast-paced technology organization
Manage highly complex executive calendars by applying sound judgment, critical thinking, and business acumen to prioritize requests, resolve conflicts, and align executive time with strategic organizational priorities
Develop a deep understanding of each executive's portfolio, key initiatives, stakeholder relationships, organizational objectives, and leadership responsibilities
Serve as a trusted advisor and steward of executive time by evaluating competing requests, recommending priorities, and ensuring scheduling decisions align with business impact and organizational goals
Anticipate executive needs and proactively identify issues, remove obstacles, and address potential conflicts before they arise
Exercise independent judgment when managing executive schedules, stakeholder requests, competing priorities, and evolving business demands
Coordinate domestic and international travel arrangements, including itinerary planning, logistics management, speaking engagements, and last-minute schedule adjustments
Prepare and manage expense reports, travel documentation, invoices, and administrative processes accurately and efficiently
Plan and coordinate executive meetings, leadership forums, staff meetings, off-sites, and special events, including agendas, materials, logistics, and follow-up actions
Track key deliverables, action items, deadlines, approvals, and follow-up commitments to support effective execution across both executive offices
Partner closely with executive leadership teams, Chiefs of Staff, business partners, Executive Assistants, and cross-functional stakeholders to facilitate communication and execution of organizational priorities
Utilize enterprise-approved AI tools and productivity technologies to improve planning, organization, communication, and administrative workflows
Identify opportunities to improve workflows, administrative processes, and organizational effectiveness by implementing scalable solutions and best practices
Maintain strict confidentiality while exercising sound judgment and professionalism in handling sensitive information
Thrive in a high-energy, fast-paced environment that requires urgency, responsiveness, adaptability, resilience, and a solid commitment to execution excellence
Leverage enterprise-approved AI tools to enhance productivity and innovation by streamlining workflows and automating repetitive tasks