Executive Assistant (Hybrid - NY)
About The Position
The Hybrid Executive Assistant to the Senior Leadership conserves their time and promotes the corporate image by representing them internally and externally, acting as liaison between the Senior Leadership, key executives, board members and employees. Provides high-level support to the Senior Leaders while acting as an extension of their office by conducting research, preparing reports and other confidential materials, as well as communicating with board members. Duties are highly confidential and require comprehensive knowledge of Alignment Healthcare’s policies, procedures, and operations. Responsibilities require discretion, independent judgment, confidence, tact, and poise.
Requirements
- 5-8 years related experience.
- HS diploma required/ Bachelors or AA degree preferred.
- Excellent communication skills; advanced administrative writing skills
- Excellent customer relations and organizational skills as well as excellent understanding of office practices and procedures.
- Travel Logistics/Meeting management Skills
- Advanced knowledge of Microsoft Office Products including excel and PowerPoint.
- Presentation Skills.
- Task-oriented with an excellent sense of priority, logic, objectivity and confidentiality.
- Thrives in fast paced, start-up environment.
- Demonstrate a significant ability for discretion and confidentiality in the handling of sensitive issues, plus have strong organizational and problem-solving skills.
Responsibilities
- Represents the Senior Leadership by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to them.
- Accountable for the execution of meetings to include: Booking and planning the meeting schedule, assembling meeting materials, distributing information, taking notes during the meetings, and distributing follow-up materials.
- Helps key leaders make consistent decisions by advising them of historical precedents.
- Arranges corporate travel and meetings by developing itineraries and agendas; booking air/ground transportation; arranging lodging and meeting accommodations.
- Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Improves quality results by studying, evaluating, and re-designing processes, implementing changes.
- May act as meeting recorder, summarizing action items precisely and following up on them.
- Promote and lead Process Improvement.
- Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Provides superior quality outcomes by taking ownership of administrative services to ensure quality work.
- Handles more complex administrative duties including intricate calendaring and travel arrangements.
- Conducts research to assist Senior Leaders with inquiries or issues.
- Demonstrates full competence in own area of work, including excellent organizational skills.
- Often works without significant guidance.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
