Executive Assistant

Mattamy Homes • Tampa, FL

13d • Onsite

About The Position

Mattamy Homes is the largest family-owned homebuilder in North America, with 45-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson.

Requirements

• 10+ years administrative experience required, previous support of a high-level executive preferred
• Active Notary Public certification required.
• Previous experience in managing a busy travel calendar and in setting up and managing meetings and events
• Exceptional computer skills including advanced knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, Visio, and PowerPoint)
• Strong project management skills
• Ability to handle sensitive and confidential information and issues with tact and diplomacy
• Ability to maintain an organized system of tracking, monitoring and prioritizing tasks and projects.
• Must be reliable and able to work independently on assigned tasks as well as to accept direction on given assignments and proactively anticipate needs
• Ability to work well under pressure and meet deadlines
• Able to juggle multiple tasks and priorities, quick-thinker, able to pivot and adjust as needed
• Detail oriented with ability to proof documents for accuracy and communicate detailed changes
• Excellent interpersonal, written, and verbal communication skills
• Maintain a professional, and polished demeanor
• Enthusiastic and friendly, with a demonstrated client-service orientation
• Strong problem-solving orientation and analytical skills

Nice To Haves

• Bachelor’s degree in Business or other related field preferred

Responsibilities

• Provide administrative support for the Mattamy Homes US COO and other executives including calendar management, flight and extensive travel arrangements, event and meeting coordination, presentations, and expense report management.
• Must present a professional image while answering phones, and handling visitors to the office
• Solid experience supporting a senior executive and in keeping the office functioning including ordering, receiving, stocking and distribution of office supplies, coordinating equipment services, and building facilities.
• Assist in the preparation of financial reporting packages and presentations for Board Meetings, employee, and bondholder events
• Prepare ad hoc reports requested by other Departments, Division Leadership, US Corporate and Central Services (Canada Corporate)
• Compose correspondence on behalf of the COO as needed
• Receive, sort or forward incoming mail. Coordinate the pick-up and delivery of express mail services including FedEx, UPS, and USPS
• Other related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondence
• Perform other related duties as assigned

Benefits

• 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
• Health, Dental and Vision Insurance
• Life Insurance and Short/Long Term Disability
• Flex Spending, 401K with Company Matching and Tuition Reimbursement
• Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive