Executive Assistant

Xcel Energy • Minneapolis, MN

5d

About The Position

This role may require occasional travel depending on business needs. Serves as a liaison in person, and by telephone between office and all other persons; screens and directs these contacts; coordinates mail; prepares correspondence and other communications; organizes and schedules officer's time and travel; plans and arranges meeting time, place and menu; handles correspondence including that of a confidential nature; handles special projects as assigned; prepares reports and presentations; sets up and maintains files.

Requirements

• High school required.
• Minimum of three years secretarial experience

Nice To Haves

• Previous executive secretary experience
• Associate's degree or Administrative Assistant Certification (CAA)
• Workday, SAP, Concur knowledge
• Strong skills with calendaring and managing schedules
• Works well with others and is a strong team player
• Ability to independently manage workload
• PowerPoint experience
• Travel Arrangement experience
• Scheduling Events and Leadership meeting

Responsibilities

• Organizes executive's time, taking into consideration priorities, available time, and other variables.
• Proactively addresses scheduling conflicts; sets and maintains schedule of appointments and meetings.
• Keeps executive "on schedule."
• Makes all arrangements for travel/conferences.
• Serves as liaison with direct reports, employees and vendors.
• Maintains confidential nature of communications.
• Initiates, composes and prepares internal/external correspondence and/or presentations.
• Proficient in computer-based skills including Word, PowerPoint, Excel, as well as other tools, including dictation.
• Relieves executive of details as necessary.
• Responsible for daily office operations opens, sorts, and distributes incoming mail; answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations.
• Proactively communicates with executive, including e-mail and voice mail updates.
• Understands and works to the concept of "Customer First."
• Handles external and internal customer interactions with this concept as a guiding principle.
• Performs other related duties as directed by Executive.

Benefits

• Annual Incentive Program
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED