Executive Assistant

Avenue5 Residential, LLC•Portland, OR

13d•Onsite

About The Position

Avenue5 is a growing, and we are in search of an executive assistant to join our dynamic team of Fivers! About Us We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant, inclusive, make-it-happen culture, where we: Listen to our associates, recognize them, and give them room to grow Invest in our associates to help them become the best version of themselves Approach every important decision with our associates in mind Celebrate our associates’ successes and encourage them to raise the bar even highe

Requirements

High School diploma is required.
Three to five years of experience in a professional, office environment supporting executives at senior vice president level and above is required
One to two years of experience in Concur is required
Advanced level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel skills; expert level certification preferred
Strong interpersonal skills to communicate with all levels of management effectively and sensitively
Excellent written and verbal communication skills
Sensitivity to confidential matters is required
Attention to detail and highly organized
Strong communication skills
Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned

Nice To Haves

Bachelor’s degree is preferred.
One to two years of property management experience is preferred
One to two years of experience in Salesforce and Yardi is preferred

Responsibilities

Provide professional administrative support for executive level associates to include research, preparing statistical reports, handling information request
Maintain and manage busy calendars and respond to copious meeting requests that require frequent re-prioritization
Anticipate potential scheduling conflicts and proactively address them accordingly. Present a polished demeanor and communication style, both verbal and written, to prospects, clients, associates, and suppliers.
Arrange internal and external meetings, including lodging and meeting accommodations for large and small groups
Handle sensitive business matters and confidential information with discretion, tact, and diplomacy
Provide general project management assistance, including maintenance and upkeep of action plans and timelines, scheduling meetings, and interfacing with project groups as needed
Produce PowerPoint presentations, organizational charts, word documents, and excel spreadsheets
Monitor and manage correspondence from management, associates, clients, suppliers, and potential investors
Coordinate travel arrangements and expense reports
Manage inventory of all office supplies
Perform other duties as assigned