Specialist, Executive Assistant - Public Sector

BNY Mellon•Washington, DC

27d•$52,000 - $100,000•Onsite

About The Position

We are seeking a future team member for the role of Executive Assistant to support our Public Sector Client team. This role is located in Washington, DC. In this role, you will make an impact by providing administrative and executive support in a fast-paced environment, proactively managing a complex calendar with intention, serving as a gatekeeper to ensure the executive’s schedule is followed and respected, and liaising to maximize the executive’s focus on priorities. You will maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics. You will work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personally. You will prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings. You will book and coordinate domestic and international travel arrangements including detailed itineraries and prepare and submit expense reports in a timely manner. You will help coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings – often partnering with others, but always taking responsibility for the outcome. You will support day-to-day needs that keep the executive operating at their best – including coffee runs, lunch is on time between meetings, or managing external commitments. You will manage both planned and last-minute requests with discretion and poised execution. You will bring a growth mindset – comfortable wearing multiple hats, pitching in as needed.

Requirements

5 years of experience supporting senior level executives or in a fast-paced support role
Excellent communication skills and the ability to build rapport across teams and levels
High degree of professionalism, sound judgment and agility in changing schedules
Strong organizational skills with a proactive, can-do attitude
Proficient using the Microsoft Office including Outlook, Word, Excel and PowerPoint

Nice To Haves

Bachelor's degree or equivalent experience preferred

Responsibilities

Provide administrative and executive support in a fast-paced environment
Proactively manage a complex calendar with intention: Confirming participants ahead of meetings, Verifying locations and video links, Ensuring pre-reads and materials are prepared in advance
Serve as a gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize executive’s focus on priorities
Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics
Work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personally
Prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings
Book and coordinate domestic and international travel arrangements including detailed itineraries
Prepare and submit expense reports in a timely manner
Help coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings – often partnering with others, but always taking responsibility for the outcome
Support day-to-day needs that keep the executive operating at their best – including coffee runs, lunch is on time between meetings, or managing external commitments
Manage both planned and last-minute requests with discretion and poised execution
Bring a growth mindset – comfortable wearing multiple hats, pitching in as needed