Executive Assistant

PlayOn•Alpharetta, GA

1d•Hybrid

About The Position

PlayOn is looking for a highly organized, proactive, and trusted Executive Assistant to support several of our C-Suite executives. This role will play a critical part in stewarding the executives’ time, priorities, and attention by ensuring they are well-prepared, well-positioned, and focused on the work that matters most. Partnering closely with the Executive Assistant to the CEO, this Executive Assistant will manage complex schedules, manage travel, coordinate communications, and anticipate needs, while operating cross-functionally with senior leaders and external stakeholders. The ideal candidate brings sound judgment, exceptional discretion, and the ability to navigate a fast-paced, high-growth environment with confidence and professionalism.

Requirements

Demonstrated experience displaying exceptional judgment, discretion, and emotional intelligence
Minimum 5 years’ experience providing Executive Assistant support in a fast-paced, growth-stage organization with direct experience supporting the C-Suite and interacting with other executives
Strong organizational skills, with a natural ability to be detail-oriented and able to manage competing priorities with ease
Proactive bias toward action and anticipates needs rather than waiting for direction
Comfortability working in ambiguous situations
Excellent strategic communication skills with the ability to balance candor with empathy
High comfort level asking clarifying questions and protecting executive focus
Passion for operating in an environment where priorities evolve and no two days look the same
A service-oriented mindset while operating as a true business partner

Responsibilities

Own and manage complex calendars across multiple time zones, balancing strategic priorities, internal leadership needs, and external commitments
Protect and actively promote the executive brand both inside the organization and with external stakeholders by helping them show up prepared and by communicating reschedules or reprioritizations in a way where the receivers still feel valued and important.
Act as a steward of executive time and attention by evaluating needs and protecting space for strategic work and high priorities
Proactively prepare leaders for meetings, including agendas, background materials, talking points, and follow-ups to ensure that meeting time is spent wisely with high impact
Coordinate events with internal and external stakeholders
Coordinate logistics for meetings, offsites, board-related activities, and travel
Serve as a key point of contact between executives, senior leaders, board members, and external stakeholders
Track action items, commitments, travel arrangements, and expense reports, ensuring timely follow-through and accountability
Anticipate challenges, flag risks, and solve problems before they escalate
Handle sensitive and confidential information with the highest degree of discretion and professionalism
Support special projects and strategic initiatives as needed, adapting quickly to shifting priorities