Executive Assistant

Fabuwood Cabinetry Corp•Newark, NJ

17d

About The Position

Fabuwood is seeking an executive assistant for our warehouse production department. This candidate will help the executive for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job. Objectives of this role Support the SE primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Requirements

Proven experience as an administrative assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers, scanners and fax machines
Proficiency in MS Office (MS Excel, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Bilingual (English/Spanish)

Responsibilities

Manage professional and personal scheduling for SE, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
Answer phone calls
Organize and schedule meetings
Assist in the preparation of regularly scheduled reports
Plan meetings and take detailed notes
Write and distribute emails, correspondence memos, letters, and forms
Develop and maintain a filing system