Executive Assistant

Best Care•Omaha, NE

2d•Onsite

About The Position

Provides professional, highly organized and confidential executive support directly to the President/CEO of Nebraska Methodist Health System and designated corporate executives. Coordinates executive administration, board governance support, communications, meetings, projects, records and Executive Office operations. Serves as a key liaison with board members, senior leaders, affiliates and internal and external stakeholders.

Requirements

Seven years of progressively responsible executive administrative support experience in a medium to large organization required.
Experience directly supporting senior executives, executive leadership teams or boards of directors required.
Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to learn and effectively administer board-management platforms, electronic record systems and other business applications.
Demonstrated ability to manage complex calendars, competing priorities and time-sensitive assignments.
Strong project coordination, organizational and follow-through skills.
Ability to prepare accurate meeting minutes documenting significant discussions, decisions and action items.
Excellent written communication, editing, proofreading and document-preparation skills.
Strong verbal communication and interpersonal skills, with the ability to interact professionally with executives, board members, physicians, employees and external stakeholders.
Demonstrated discretion and sound judgment when handling confidential and sensitive information.
Demonstrated ability to work independently and exercise sound, independent judgment in prioritizing work, handling sensitive matters and making decisions with limited supervision.
Ability to adapt to changing priorities and perform effectively in a fast-paced environment.
Poise, judgment and professionalism necessary to represent the President/CEO, executive leadership and the organization.
Strong customer service orientation and ability to establish effective working relationships.

Nice To Haves

Postsecondary education or training in business administration, office management, executive administration or a related field preferred.
Associate degree in business administration, office management or a related field preferred.
An equivalent combination of education and relevant experience may be considered.
Experience coordinating complex meetings, projects, governance processes or organizational initiatives preferred.
Experience working in health care or another highly regulated environment preferred.

Responsibilities

Provides comprehensive, confidential executive administrative support to the President/CEO and designated corporate executives.
Serves as a primary liaison among executive leadership, the Board of Directors, affiliate leadership and internal and external stakeholders.
Coordinates Board, committee and executive leadership meetings.
Manages schedules, agendas, meeting materials, communications and logistics.
Prepares accurate minutes documenting significant discussions, decisions and action items.
Administers the board-management platform and maintains related governance records.
Manages complex executive calendars, correspondence, communications, travel arrangements and administrative priorities.
Anticipates scheduling conflicts, evaluates competing requests and adjusts priorities based on organizational needs.
Prepares, edits, proofreads and distributes correspondence, presentations, reports and other executive-level documents.
Coordinates executive-level projects, programs and organizational initiatives.
Tracks deadlines, deliverables and follow-up items to support timely and accurate completion.
Communicates with responsible parties and escalates concerns when appropriate.
Establishes and maintains confidential executive, corporate and governance records in accordance with organizational policies and applicable requirements.
Coordinates administrative, financial, compliance and reporting processes assigned to the Executive Office.
Prepares and processes expense documentation, invoices, reimbursements, payroll-related information and other administrative records.
Coordinates the distribution, collection and maintenance of required organizational documentation.
Provides operational coordination for the Executive Office, including office workflow, shared resources, records, supplies and administrative processes.
Serves as a resource to leaders and administrative staff throughout the health system regarding executive support practices, governance processes and office procedures.
Identifies and implements opportunities to improve administrative processes, organization, efficiency and service.
Handles highly sensitive, confidential and proprietary information with discretion and sound judgment.
Exercises independent judgment and discretion in anticipating executive and organizational needs, establishing priorities, resolving administrative matters and determining appropriate courses of action within the scope of the position.
Performs other related duties and responsibilities as assigned.