Executive Assistant

CHESAPEAKE CONSERVANCY INC•Annapolis, MD

13d•$50,000 - $60,000•Hybrid

About The Position

The Executive Assistant provides administration support for the leadership team. This full-time position reports to the Vice President of Operations but will also receive direction from the VP of Development and CEO to provide administrative support. This detail-oriented individual handles confidential information with discretion, communicates clearly and effectively and maintains trusting relationships with all staff members.

Requirements

3-5 years of administrative experience
Excellent attention to detail
Excellent communication skills both within and outside the organization
Ability to maintain confidentiality

Nice To Haves

Proficiency in Microsoft Office Suite and/or Google Suite
Experience with Unanet or another enterprise resource planning tool

Responsibilities

Provide administration support for the leadership team.
Handle confidential information with discretion.
Communicate clearly and effectively.
Maintain trusting relationships with all staff members.
Input development data into Donor Perfect or a future CRM.
Prepare and distribute accurate donor acknowledgement letters.
Deposit fundraising checks.
Maintain the CEO’s Chesapeake Conservancy calendar and coordinate incoming and outgoing scheduling and email requests.
Assist CEO in other administrative tasks upon request.
Manage office supplies, keeping inventory of current supply levels and placing orders when needed to replenish materials.
Manage Skedda calendar for the office.
Input invoices into Bill.com.
Perform other duties as assigned.