Contract Executive Assistant to SVP of Sales

Lumentum•San Jose, CA

About The Position

This is an indefinite period, assignment with no expectation of extension or conversion. Candidates must be available for the full duration. Reporting to the SVP of Sales, this role provides high-level administrative and operational support to a fast-paced global Sales organization during a critical business period. The individual will handle details of a highly confidential and time-sensitive nature and must be able to quickly ramp, operate with minimal direction, and deliver immediate impact within a limited timeframe. The successful individual will bring a positive, can-do attitude, strong sense of urgency, and flexibility, while demonstrating professionalism and courtesy with all levels of internal management, employees, vendors, partners, and external contacts.

Requirements

Must be available to commit to an indefinite full-time, contract assignment
3–5 years of relevant experience supporting senior leaders (preferably in Sales or fast-paced environments)
Proven ability to quickly ramp and add value in short-term or contract roles
Highly organized, adaptable, and able to manage shifting priorities with sound judgment
Strong written and verbal communication skills
High level of integrity and discretion
Strong technical skills with Microsoft Office Suite

Nice To Haves

Associate Degree preferred

Responsibilities

Manage complex calendars, schedules, appointments, and travel for SVP of Sales and Sales leadership team, ensuring seamless execution within a fast-moving environment
Coordinate logistics (e.g., meeting room preparation, presentations, catering, travel accommodations) with quick turnaround times
Assist with preparation of professional presentations for internal and external meetings
Manage, reconcile, and complete expense reports; process invoices and procurement requisitions efficiently
Support weekly/monthly sales cadence (forecast calls, pipeline reviews, deal reviews)
Track key deliverables and ensure timely follow-ups from leadership meetings
Serve as a go-to resource for team processes and procedures, providing proactive, hands-on support
Partner closely with Executive Assistant counterparts and stakeholders across the organization
Maintain strict confidentiality with sensitive business and customer information
Anticipate leadership needs and proactively remove roadblocks in a high-pressure, time-bound setting
Support ad hoc projects tied to revenue initiatives and strategic priorities