Executive Assistant
HR One•Utica, NY
•$45,000 - $60,000•Onsite
About The Position
The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, the ability to multitask, and a professional demeanor to handle sensitive matters with discretion.
Requirements
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
- Discretion and confidentiality in handling sensitive information.
- A proactive and solution-oriented attitude.
Nice To Haves
- 5 years of relevant experience
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Prepare and organize materials for meetings, presentations, and reports.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Draft and proofread correspondence, memos, and reports.
- Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.
- Organize internal and external meetings, conferences, and events.
- Handle logistics such as venue booking, catering, travel, and other necessary arrangements.
- Handle confidential information with the utmost professionalism and discretion.
- Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues.
- Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.
- Assist with special projects as requested by the executive team.
- Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.
- Prepare detailed travel plans and ensure timely bookings.
- Assist in managing and tracking various projects, deadlines, and deliverables.
- Prepare and maintain project documentation, presentations, and reports.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
