Executive Assistant 3

Dexcom • San Diego, CA

1d • $82,900 - $138,100 • Remote

About The Position

The successful candidate will provide assistance to the site leadership team by coordinating a wide variety of administrative and operations functions including schedule management, travel management, assisting and leading various projects, creating meeting agendas and material, and acting as a liaison to all internal and external entities. This position requires a highly organized and self- motivated person who is flexible and can work well under pressure.

Provides assistance to the Vice President of Engineering and Engineering Leadership by coordinating a wide variety of administrative functions including schedule management, travel management, and acting as a liaison to all internal and external entities. This position requires a highly organized and self- motivated person who is flexible and can work well under pressure.

Requirements

• Must have in-depth knowledge of company operations.
• Must have excellent written, verbal, analytical and interpersonal skills and has the ability to effectively and professionally work with all levels of employees.
• Must be accessible at various times outside of a typical workday and possibly weekends to make changes to travel and schedules.
• Must be available to travel to tradeshows for onsite coordination.
• Writing and editing skills; technical and computer expertise (Microsoft Office); possess advanced computer skills along with the ability to train others on system usage; organizational and planning skills; communication skills; confidentiality; attention to detail and accuracy; judgment and independent decision-making ability; problem analysis and problem solving skills; adaptability; initiative; information gathering and monitoring skills.
• Must also be self-disciplined, self-motivated, extremely flexible, detail oriented, accurate, thorough and dependable.

Responsibilities

• Manage all aspects of executives’ schedule including coordinating meetings, preparing agendas,
• Represents the executive by welcoming visitors and conducting them to the appropriate area or person; reviews correspondence; arranges company dinners and other corporate functions; answers questions and meeting requests directed to the executive.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.
• Screens all incoming calls/messages and correspondence.
• Arranges corporate travel and meetings by developing itineraries and agendas; books other transportation; arranges lodging and meeting accommodations; manages expense reports while adhering to company policies and procedures.
• Handles sensitive information and maintains confidentiality of all personal and corporate matters.
• Makes high-level contacts of a sensitive nature internally and externally.
• Works with all levels of employees. And works closely and effectively with others to coordinate company events.
• Assists with onboarding the executive’s new hires that report directly to him.
• Orders and delivers catering for breakfast and lunch meetings.
• Coordinates offsite team meetings and team buildings.
• Creates a weekly e-newsletter that is distributed weekly to the entire Software Team 500 recipients.
• Orders and maintains supplies and arranges for equipment maintenance.

Benefits

• A full and comprehensive benefits program.
• Growth opportunities on a global scale.
• Access to career development through in-house learning programs and/or qualified tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive