Executive Assistant

Moment Energy • Coquitlam, BC

21d • Onsite

About The Position

The Executive Assistant will play a critical role in supporting Moment Energy’s Chief Product Officer (CPO), who leads our Sales, Business Development, and Marketing efforts. This role is ideal for someone who thrives in a fast-paced environment and enjoys helping senior leaders stay organized, focused, and effective. The ideal candidate has outstanding interpersonal skills, a positive can-do attitude, strong initiative, sound judgment, and the ability to manage confidential information with discretion. This role requires someone who can juggle multiple priorities, communicate across teams, and ensure that key commercial initiatives stay organized and on track. Critical thinking skills are crucial for this role! If you need to be hand-held and given detailed instructions to get tasks done, this is not the job for you. This is a highly visible position that offers exposure to strategic business conversations, external partnerships, and the operational side of scaling a clean energy company.

Requirements

• Bachelor’s degree in Business, Communications, Marketing, or a related field.
• 3+ years of experience supporting leadership teams.
• Exceptional written and verbal communication skills.
• Highly organized and detail-oriented with strong time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working independently while collaborating with cross-functional teams.
• Tech-savvy and familiar with tools such as Google Workspace, project management tools, and presentation software.
• Strong professionalism and ability to handle confidential information with discretion.
• A proactive mindset with the ability to anticipate needs and solve problems before they arise.

Responsibilities

• Provide high-level administrative support to the Chief Product Officer and VP of Business Development.
• Manage complex calendars, schedule internal and external meetings, and coordinate meeting logistics.
• Prepare meeting agendas, capture notes, and track follow-up actions.
• Coordinate domestic and international travel arrangements as required.
• Prepare and submit expense reports on behalf of the CPO and VP.
• Support logistics for visitors, partners, or events involving the executive team when required.
• Assist with preparation of presentations, reports, and materials for customers, partners, and internal leadership meetings.
• Support organization of sales, business development, and marketing initiatives by tracking priorities, timelines, and deliverables.
• Assist with preparing investor or partner updates related to commercial growth and partnerships.
• Act as a liaison between Sales, Business Development, Marketing, and other internal teams to help ensure alignment and follow-through on key initiatives.
• Coordinate internal meetings related to partnerships, customers, and go-to-market initiatives.
• Help ensure important documents, presentations, and resources are organized and accessible.
• Create, edit, and organize documents such as reports, presentations, and research summaries.
• Help track budgets, expenses, and key operational documents as needed.
• Maintain organization of key business records and confidential documents.
• Support organization of executive meetings, partner visits, and company events.
• Assist with special projects and ad-hoc tasks as needed.

Benefits

• Employee equity
• Robust RRSP matching program
• Extended health, dental, and vision benefits for you and your dependents through Manulife
• Paid time off
• Paid company closure between Christmas and New Year's
• Generous paid sick leave
• Open and collaborative office culture
• Frequent company socials
• Wellness programs (weekly yoga/fitness)
• Free EV charging on-site
• Weekly Tuesday dinner provided by Moment Energy
• Generous supply of coffee and snacks for the office

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level