Executive Assistant

Goodstart Corporate • San Francisco, CA

6d • Onsite

About The Position

Support senior leaders and help drive meaningful outcomes across a purpose-led organisation. If you're a highly organised professional who thrives in a fast-paced environment and enjoys supporting senior leaders, this is an opportunity to bring your communication, coordination and relationship-building skills to a role where your work truly makes a difference. We’re looking for a proactive and collaborative Executive Assistant to provide high-level support to senior leaders within Goodstart Early Learning. In this role, you’ll manage busy and ever-changing diaries, coordinate meetings and communications, prepare professional correspondence and support day-to-day operations with a high level of professionalism, discretion and confidentiality. You’ll join a supportive and team-oriented environment where people genuinely show up for one another, feel safe to speak up, and work through challenges respectfully and collaboratively. We’re open to candidates from a variety of business support backgrounds and are willing to invest in someone with the right attitude, adaptability and capability.

Requirements

• Previous experience ideally within the Executive Assistant or Personal Assistant space supporting senior leadership within large, multi-site or corporate environments
• Strong diary management and organisational skills within fast-paced environments
• Excellent written and verbal communication skills, including confidence drafting professional correspondence
• Ability to manage competing priorities and adapt to changing business needs
• Strong stakeholder engagement skills and the ability to communicate across multiple levels of an organisation
• High level of professionalism, discretion and confidentiality when handling sensitive matters
• Resilience and confidence navigating challenging conversations or confronting emails professionally
• Strong attention to detail and proactive problem-solving capability
• Intermediate to advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Microsoft Teams
• Must have or obtain a valid working with children check

Nice To Haves

• Previous exposure to human services, education or purpose-led organisations will be highly regarded

Responsibilities

• Provide high-level executive support including complex diary and appointment management
• Coordinate meetings, prepare agendas and support follow-up actions where required
• Draft professional correspondence, responses and business communications for senior leaders
• Support the preparation of reports, presentations and other confidential documentation
• Manage competing priorities and shifting deadlines in a calm and organised manner
• Maintain accurate records, systems and administrative processes
• Undertake research and support special projects as required
• Build strong working relationships with stakeholders across various levels of the organisation
• Navigate sensitive and occasionally challenging matters with professionalism, resilience and confidentiality
• Occasionally coordinate travel and accommodation arrangements as required

Benefits

• Flexible work arrangements
• Salary packaging benefits available through AccessPay (eligibility applies)
• Access to discounted childcare (up to 15%)
• Fitness Passport - access to gyms and pools for you and your family at a heavily discounted price
• Discounted health care and access to employee wellbeing program with BUPA
• Exclusive discounts on travel, gym memberships, Apple and Dell products, and more
• Free annual flu shot (optional)
• Option to purchase extra leave for even greater work life balance
• First Nations Support and Cultural Leave
• Gain significant investment in your growth and development with support, tools, training and experiences that will truly enhance the progress and outcomes for children in their earliest years

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed