Executive Assistant

Voya Financial • Minneapolis, MN

19d • $60,000 - $90,000

About The Position

An Executive Assistant will provide executive level support to senior leaders and take the lead on special projects.

Requirements

• High school diploma or equivalent. BA preferred.
• Minimum 4 years’ experience as an Executive Admin supporting multiple leaders.
• Advanced knowledge of PC software packages such as word processing, spreadsheets, graphics, etc.
• Knowledge of SharePoint and SurveyMonkey a plus.
• Experience with Workday is highly preferred.
• Ability to anticipate needs across multiple levels of support as well as reprioritization based on business needs
• Ability to handle multiple priorities simultaneously.
• Strong verbal and written communication skills
• Ability to exercise considerable discretion.
• Ability to analyze complex information requests.
• Team player

Nice To Haves

• BA preferred.
• Knowledge of SharePoint and SurveyMonkey a plus.
• Experience with Workday is highly preferred.

Responsibilities

• Provide comprehensive executive support to multiple senior leaders, serving as a trusted partner responsible for managing highly complex calendars, competing priorities, and critical business commitments across a fast-paced enterprise environment.
• Strategically coordinate and optimize executive schedules, balancing internal and external stakeholder demands while ensuring alignment with organizational priorities, governance requirements, and key business objectives.
• Lead planning and execution of executive meetings, leadership offsites, board-related interactions, and high-profile business events, including venue logistics, technology requirements, catering, materials preparation, and seamless end-to-end coordination.
• Manage complex travel arrangements, including multi-city itineraries, contingency planning, executive briefings, and real-time adjustments to accommodate changing business needs.
• Prepare, review, and process executive expense reports in compliance with corporate policies and public company financial controls, ensuring accuracy, timeliness, and appropriate documentation.
• Serve as a key liaison with external vendors, consultants, and service providers; manage invoice processing, vendor relationships, contract-related coordination, and payment activities while maintaining fiscal accountability.
• Perform detailed reconciliation of corporate purchasing card (P-Card) transactions and financial records to ensure accurate reporting, compliance, and audit readiness.
• Develop, edit, and produce executive-level correspondence, presentations, reports, communications, and business documents requiring exceptional attention to detail, confidentiality, and professionalism.
• Create high-impact presentations, dashboards, reports, and analyses utilizing Microsoft Office applications, Salesforce, and other enterprise systems to support decision-making and leadership communications.
• Act as a primary point of contact for executive offices, exercising sound judgment when handling confidential information, screening communications, prioritizing requests, and facilitating timely responses to internal and external stakeholders.
• Coordinate procurement and management of departmental resources, ensuring operational efficiency and uninterrupted business support.
• Lead onboarding logistics and executive integration activities for new hires, including workspace preparation, technology coordination, orientation scheduling, and stakeholder engagement.
• Assist in the planning, tracking, and administration of departmental budgets, monitoring expenditures and supporting financial forecasting, reporting, and resource allocation activities.
• Build and maintain strong relationships across the organization, partnering with leaders, business groups, and external stakeholders to facilitate collaboration, communication, and successful execution of strategic initiatives.
• Anticipate business needs, proactively identify and resolve administrative and operational challenges, and continuously improve processes to enhance executive effectiveness and organizational efficiency.
• Perform additional duties and special projects as assigned in support of executive leadership priorities and evolving business objectives.

Benefits

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED