Executive Assistant

RBC•Toronto, ON

16d•Onsite

About The Position

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

Requirements

Experience as an executive assistant supporting senior executives in a fast-paced, dynamic environment
Exceptional organizational skills with proven ability to manage complex calendars, coordinate across multiple senior stakeholders, and juggle competing priorities independently
Strong judgment and ability to anticipate executives' needs — particularly around preparation for high-stakes meetings
Comfort operating as a connector across teams — coordinating with direct reports, peer EAs, and senior leaders to keep things moving
Exceptional written and verbal communication skills
Full proficiency with Microsoft Office and Adobe
Collaborative, team-oriented mindset with a "no task too small" attitude and demonstrated initiative

Responsibilities

Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
Assist as the primary liaison for the senior executive, with senior internal and external stakeholders.
Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.
Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.